Board of Directors
Regular Meeting
JULY 5, 2010

President Jack Sweeney called the regular meeting of the Lake Moovalya Keys Board of Directors to order at 6:06pm.

President:  Jack Sweeney
Vice President:  Chuck Baker (Absent)
Secretary/Treasurer:  Laura Lancaster
Board Members:  Blane Coon, Ryan Shubin, Joe Price, William “Squeak” Kossnar, Rob Troxler, and Gary Svider
Board Members: Chuck Baker, Shelby Couch and Chris Chambers

Guests:  Carla Faulkner (David Plunkett Realty), Rich Ferber’s Girlfriend from new Boat Rental business located next to David Plunkett Realty, Kay Bozeman Lot 61.
General Manager:  Cheryl Shockley
Legal Counsel:  John C. Churchill (Absent)

Joe Price moved to approve the Minutes of the Regular Meeting of June 7, 2010. The motion was seconded and carried unanimously.

Squeak Kossnar made a motion to approve the June 7, 2010 Executive Meeting Minutes.  The motion was seconded and carried unanimously.

Laura Lancaster made a motion to approve the Prepaid Bills and Bills for Approval for June 2010.  The motion was seconded and carried unanimously.

Joe Price made a motion to approve the June 2010 Balance Sheet.  The motion was seconded and carried unanimously.

Joe Price made a motion to approve the June 2010 Profit and Loss Statement.  The motion was seconded and carried unanimously.

The monthly Profit & Loss report to the Board has been revised, per Joe Price’s request, to show budget comparisons.  Income and expense line items were each carefully estimated to the best of my ability based on historical data on a monthly, quarterly or annual basis.

Today I transferred $5,000 from the reserve account to the general account to cover month-end expenses. 

Rental security deposits were received from Baker (026), Pierce (046) and Auman (137, balance of $250).  Cheryl e-mailed Kim at RGR to demand security deposits before the holiday from her clients who have not paid.  And I want to say that Cheryl has done an excellent job of keeping on top of all the rental properties and working with their rental agents in regards to deposits, citations, sales of remotes, etc.  Kudos to her!!

Late fees were assessed to 17 lots.  On 6/18 I provided John Churchill with all correspondence and statements regarding the delinquent dues on Farmer (118) and Holthe (237) so he can file liens. 

Delinquent dues’ accounts and status are listed on the enclosed spreadsheet.   

White line citations were issued to 113, 114 & 132, all rental properties.

Ryan Shubin made a motion to approve the 2010 June General Manager’s Report.  The motion was seconded and carried unanimously.

Rental Deposits – Ms. Shockley stated that rental properties jumped from 22 houses to 41 rental houses in the past month.  Ms. Shockley said that there were only (4) properties that have not submitted deposits – lot #’s 19 & 169 were putting checks in the mail as of the meeting date, lot 112 Welchance/Kennison & lot 182 Stow are in financial trouble according to Bob Gory and were not suspected to submit deposits even though the houses are still being rented.  Ms. Shockley reported that Habermann lot 229 which is on Riverside Drive rents their house in the winter to snowbirds but according to Mr. Habermann they do not have to submit the deposit because they are outside the gate.  Ms. Shockley said that on the Key’s website in says “Whether you rent your house long term or as a weekend vacation rental you must submit the $1000 deposit”. 

Ms. Shockley presented an estimate from Parker Tree Service for the annual trimming of the 11 palm trees on the Association property in the amount of $1000, this includes trimming of the iron wood tree behind the mailbox area, the tree at the boat ramp and will trim back the tree at the first bridge which is hanging over the bridge into the street.  Mr. Kossnar made a motion to approve the estimate of $1000 from Parker Tree Service.  The motion was seconded and carried unanimously.

Mr. Sweeney stated that several months ago David Plunkett asked if he could put up a sign on the canal side wall of his business and he was denied by the Board.  Rich Ferber is leasing Lot 220-8840 Riverside Drive for a boat rental business.  He has put up a banner on the canal wall advertising his business and the neighbor across the canal is complaining about it.  Rich Ferber’s girlfriend said she was acting on behalf of Mr. Ferber to find out why or what is wrong with the banner and how to resolve the issue.  Mr. Kossnar said that the banner is too big and per the Associations CC&R’s the sign can be no larger than 18” X 24” and that the CC&R’s don’t distinguish between commercial and residential, it only states lots in the CC&R’s.  Mr. Kossnar said that the banner hanging on the pontoon boat in front of the property should not be allowed because of how the CC&R’s are written and that the pontoon boat is outside of the 10 foot setback so the boat is really encroaching on Keys property and that is considered storage and the CC&R’s does not allow this.  Mr. Kossnar said that the banner hanging on the boat did not look good. Girlfriend then asked if they could hang a banner on the front of the building between the posts.  Mr. Kossnar responded that you could have only one sign which is to be 18” X 24” per the CC&R’s section 12.2.11.  Girlfriend then asked if they could hang a banner/sign on the back of the building, because other businesses on the canal have signs bigger than 18” X 24” advertising their businesses.

Mr. Svider stated that Mr. Plunkett wanted to paint the wall for his advertisement not hang a sign up and that was why the Board denied his proposal.

Mr. Sweeney stated that the Board was only going to address the banner on the canal side because of the homeowner’s complaint; he said no mention was made about the front of the building and that Plunkett Realty has a large advertisement sign in front of his building.   Mr. Sweeney suggested that the Board stick to its original ruling stating that no one could not put an advertisement sign on the wall; he then stated that the building is commercial so it would be ok for a sign to be placed on the backside of the building.

Ms. Lancaster suggested that the signs on the canal side of the building be more subdued like the JT’s on the Keys sign, to make the sign blend in as to not offend the homeowner across the canal and make the sign in front of the building more bold to attract the business.
Ryan Shubin made a motion to have Mr. Ferber remove the backside banner from the canal wall per the
Board’s decision and he must submit a sign design at the next monthly meeting which is scheduled Monday September 13th, for approval from the Board.  The motion was seconded and carried with a vote of (7) in favor (1) opposed.

The meeting adjourned at 6:44pm
Submitted by Recording Secretary, Cheryl Shockley