LAKE MOOVALYA KEYS, INC.
Board of Directors
Regular Meeting
MAY 3, 2010

CALL TO ORDER
President Jack Sweeney called the regular meeting of the Lake Moovalya Keys Board of Directors to order at 6:10pm.

PRESENT
President:  Jack Sweeney
Vice President:  Chuck Baker
Secretary/Treasurer:  To Be Determined
Board Members:  Blane Coon, Laura Lancaster (By Phone), Joe Price, William “Squeak” Kossnar, Rob Troxler, Shelby Couch, Chris Chambers and Gary Svider
           
ABSENT
Board Members: Ryan Shubin

OTHERS PRESENT
Guests:  Gary Anslyn Lot 113
General Manager:  Cheryl Shockley
Legal Counsel:  John C. Churchill
           
INTRODUCTIONS

MINUTES
Joe Price moved to approve the Minutes of the Regular Meeting of April 12, 2010. The motion was seconded and carried unanimously.

Joe Price moved to approve the Executive Session Minutes of April 12, 2010.  The motion was seconded and carried unanimously.

CALL TO PUBLIC
 
FINANCIAL REPORTS
Joe Price made a motion to approve the Prepaid Bills and Bills for Approval for April 2010.  The motion was seconded and carried unanimously.

Chris Chambers made a motion to approve the April 2010 Balance Sheet.  The motion was seconded and carried unanimously.  Discussion:  Mr. Price asked why the Reserve account balance went up.  Mr. Baker suggested that it was because of quarterly dues coming into the general account and transferred to the Reserve by Ms. Thompson.

Chuck Baker made a motion to approve the April 2010 Profit and Loss Statement.  The motion was seconded and carried unanimously.

BOOKKEEPER REPORT
 4/28/10

I filed the AZ Corporation Commission annual report on 4/23.

GoDaddy was renewed and paid through 5/12/12 for our website.  An attractive discount was given for a two-year renewal.

All VDMA owners have paid their annual trash assessment.

Bob Willoughby (Lot 10) was granted his 10’ front setback and permission to increase lot coverage from 55% to 59%.  He currently owes $2,628.38 in attorneys’ fees which we paid to Carpenter, Hazlewood.  I bill him as soon as I pay their invoices.  He is current in his dues but has not paid anything towards the attorneys’ fees.

No citations were issued this month.

GENERAL MANAGER’S REPORT
Ms. Shockley reported that she had Security in place for the Memorial Day and 4th of July holiday weekends.  She stated that it would be herself, Mitch Cosby, Wendy Wynkoop and Christy Shear.  Ms. Shockley said the same people would be used for the Forth of July holiday weekend and she would probably have security on Sunday night which is the 4th, if so needed. 

Ms. Shockley stated that she had 40-yard roll offs on schedule to be place before both of the holidays.

Ms. Shockley reported that the tree behind the Buckskin Lift Station was on the Keys property.  Mr. Sweeney volunteered to cut the tree back with the help of the Associations gardener and pay the gardener by the hour to help him.  Mr. Coon volunteered to help Mr. Sweeney.  Mr. Chambers asked if the gardener was paid by the Association to do these things why would we pay him extra for this service.  Mr. Sweeney stated that is was because they would be asking the gardener to do extra work, not his usual work.  Mr. Couch was in agreement with Mr. Chambers that the gardener should not be paid extra to trim the tree.  Mr. Price asked wasn’t the Association’s agreement with Mr. Dickinson to trim all the trees on the property when necessary.  Mr. Baker said that the gardener is supposed to maintain all the trees at the bridges.

Ms. Shockley stated that she thinks that Mr. Dickinson does good work, but he is not consistent and when she calls and ask him to do something, she never receives a response from him.  When she asked him why he is not calling her back, he stated that he did the work asked and did not think he needed to speak with her.  Ms. Shockley stated that she asked Mr. Dickinson 3 weeks in advance to make sure the weeds were pulled from the entrance/exit area, the common lot, around the palm tree at the end of the common lot and at the end of Moovalya Drive by the boat ramp.  Ms. Shockley said that all Mr. Dickinson did was spray roundup on the weeds and let them die and did not even pick up the dead weeds.  Ms. Shockley also stated that she has been having problems with the trash area and has had several complaints on how dirty it is.  She said she now goes in the trash area at least twice a week and picks up and sweeps up trash, something that Mr. Dickinson is supposed to be doing and getting paid for.

Mr. Baker said that the lawn looked awful and Ms. Shockley agreed, but she said Mr. Dickinson will not reply to her repeated phone calls and she has reported to the Board for the past 6 months that she has been having these problems.  Ms. Shockley said that Mr. Dickinson is not mowing the lawn on a weekly basis like he is supposed to do and you can tell because after a week and half the lawn is growing taller in some places and not in others.  Mr. Churchill said the reason for this is because the gardener is letting the grass grow too long and when he mows it the grass underneath is not green.  Mr. Baker suggested that we look for someone new.  Ms. Shockley said she did have someone else in mind and that this individual maintained two other home Associations landscaping and did a good job.

Mr. Troxler said to ask the gardener to come to the next meeting because the Board has some concerns and issues that they would like to discuss with him.  Mr. Kossnar suggested that Ms. Shockley send Mr. Dickinson a letter from the Board asking him to come to the next meeting.

Mr. Baker asked how much the Association was paying him.  Ms. Shockley responded that he bills $125.00 per week.

Mr. Price asked if the Plumber had gotten back to her about the drain work.  Ms. Shockley responded that he had not and she would follow up on it.

Mr. Price asked what the bookkeeper’s response was to filing income tax on a non-profit organization.  Ms. Shockley said the Sue had responded that non profits have to pay taxes on interest income.

Mr. Svider asked what the security personnel were being paid.  Ms. Shockley responded that the cost was the same as it had been for the past 3 years, $20 and hour person.

OLD BUSINESS
Mr. Sweeney reported that the trash area columns were almost complete all that was needed was to put the caps on the tops of each column.

Mr. Coon stated that Dennis Shaffer told him that the gates were made out of galvanized steel and galvanized steel is not made to paint and if we paint, the flaking will still occur.  He stated you could etch the steel with vinegar but that still was not a cure.  Mr. Shaffer said that it was a waste to primer.

Ms. Shockley presented (3) trash enclosure painting estimates:  Bill Woodside $1820.00, Cobra One $1650.00 (Repaint trash enclosures inside with a DTM (direct to metal) product and River Painting (Jimmy Bibby) $2000.00 (Proposed Work includes prep and paint the metal columns and gates, he will prep and paint the entrance and exit gates to match.  Scrap, grind and sand all loose paint, spot prime all bare material.  Paint one coat oil enamel finish.  The Association must provide electricity, if not available, there will be additional charge of $200 for a generator.)  Ms. Shockley stated that she also had received a bid in the amount of $1500.00 from The Paint Guy, but that he was not a licensed contractor.  Mr. Couch said that we should stick with some one local.  Mr. Sweeney suggested that we stick with someone local and who is licensed and insured.

Mr. Kossnar made a motion to accept Cobra One painting estimate and to ask if he was willing to paint the entrance & exit gate area but the cost could not exceed $2000.00.  The motion was seconded and carried unanimously.

Mr. Sweeney stated at this time nominations would be taken for Secretary/Treasurer.  Mr. Kossnar made a motion to nominate Laura Lancaster as Secretary/Treasurer.  The motion was seconded and carried unanimously.

Mr. Sweeney reported that he had signed the paper work in Churchill’s office for the lien to be filed against Grybowski lot 201 for nonpayment of citations.

Mr. Sweeney reported that legal action against Mr. Willoughby lot 10 was moving forward.

NEW BUSINESS
Mr. Sweeney stated that he would like to form a 20-year street plan committee consisting of Joe Price, Gary Svider and Chris Chambers.  Ms. Shockley reported that she, Joe and Chris had met with John Crocker of Sunland Asphalt and that he said our streets are in very good shape and does not see the Association having to do a seal coat for at least 2 years.  Mr. Crocker met with Chris Chambers on the Yaqui cul de sac and went over the crack filling that T&C did last year.  Mr. Crocker was able to pull up the rubber that was outside the crack area and he determined that if the cracks had been cleaned out correctly the product would have seeped into the cracks instead of remaining on top of the cracks and now is deteriating.  Mr. Crocker said at this time there is nothing to be done about the cracks and that the product will have to naturally wear away.  Mr. Crocker said that he would be glad to come back in the winter months and evaluate the cracks at that time, as it is now summer the cracks are shrinking with the heat but when it gets colder they will start to expand and he will have a better idea on what the Association should do for the future crack filling.

Mr. Price advised the Board that Mr. Crocker would be putting together a time line and price quote for the 20 year maintenance of the Association’s streets.

Mr. Price asked if the gate replacement cost should be included in the budget and Mr. Baker replied yes it did any asset the the Association owns that could possibly need to be replaced needs to be included.  Mr. Sweeney advised Mr. Price to include sealing (paint) the new bridges at least every two years.

ADJOURNMENT
The meeting adjourned at 6:33pm
Submitted by Recording Secretary, Cheryl Shockley