LAKE MOOVALYA KEYS, INC.
Board of Directors
Regular Meeting
MARCH 1, 2010

CALL TO ORDER
President Gary Svider called the regular meeting of the Lake Moovalya Keys Board of Directors to order at 6:13pm.

PRESENT
President:  Gary Svider
Vice President:  Jack Sweeney
Secretary/Treasurer:  Chuck Baker
Board Members:  Blane Coon, Laura Lancaster (By Phone), Chris Chambers, Brandon Johnson, Joe Price, William “Squeak” Kossnar and Rob Troxler.
           
ABSENT
Board Members: None

OTHERS PRESENT
Guests:  Shelby Couch Lot 224
General Manager:  Cheryl Shockley
Legal Counsel:  John C. Churchill
           
INTRODUCTIONS

MINUTES
Jack Sweeney moved to approve the Minutes of the Regular Meeting of February 1, 2010. The motion was seconded and carried unanimously.

Brandon Johnson moved to approve the Executive Session Minutes of February 1, 2010.  The motion was seconded and carried unanimously.  Discussion:  Mr. Churchill explained to Mr. Couch about the Executive Session Minutes only issued to Board members, not to the public because they are for discussing legal matters.  Any actions that are needed to be taken from the Executive Session become public in the regular meeting minutes.

CALL TO PUBLIC
 
FINANCIAL REPORTS
Jack Sweeney moved to approve the February Balance Sheet.  The motion was seconded and carried unanimously.

Joe Price moved to approve the February Profit and Loss Statement.  The motion was seconded.  The motion carried unanimously.

Jack Sweeney made a motion to approve the Bookkeeper’s Report, February Prepaid Bills and Bills for Approval.  Ms. Shockley submitted a bill for approval for additional labor not previously billed from Advance Plumbing in the amount of $170.00 for cleaning the drain at Moovalya Drive and Papago Loop.  The motion was seconded and carried unanimously.

BOOKKEEPER REPORT
Submitted by Sue Thompson
1099’s were prepared and mailed by the 2/1 deadline.  The 1096 transmittal will go out this week prior to the 3/2 deadline.  Our CPA has all the financial information needed to prepare the corporate tax returns due March 15.

John Churchill sent another letter on 2/19 to the Grybowski’s (Lot 201) giving them until 3/10 to pay $847.50, consisting of $300 in fines, $30 in late fees and $517.50 in attorney fees.  I posted the attorney fees on their ledger in my books.

Mr. Meinen (Lot 44) still owes $500 for the remainder of his rental security deposit.  I have not heard from him subsequent to his agreed-upon payment deadline, so Cheryl called him this week, and also I just sent him another statement with harsh words at the bottom. 

A construction deposit was refunded to Bozeman (Lot 61).  The Smet’s paid a construction deposit on Lots 162/163, and Laura has requested that when construction is complete, the deposit be converted to a rental security deposit, at which time she will remit the remaining $250 balance.  I can do that.

I billed 8 VDMA owners for annual trash service, including new owner Muir at 8690 Moovalya Drive, since RGR is managing the property, presumably as a rental, which would involve the dumping of trash.

The County granted Steve Haney (Lot 180) a 10’ front yard variance.

No citations were issued this month. 
 
GENERAL MANAGER’S REPORT
Jack Sweeney made a motion to approve the February General Manager’s report.  The motion was seconded and carried unanimously.

Ms. Shockley reported that Warden 8682 Yaqui Loop wanted to know if they needed approval to replace the roof on their house.  The Board replied that as long as they were not altering the structure or height they did not need approval but they needed to put up the construction deposit of $750.

Ms. Shockley stated that the gate is still malfunction and that she called Eric with Advance Gate Systems to come and look at it.  He found that the antenna on one the receivers were missing and he replaced it.

Ms. Shockley said she had left several messages for the Keys landscaper (Danny) to clean the weeds at the entrance gate area, the bike rack area and the common lot.

COMMITTEE REPORTS
Mr. Sweeney said that he had received and reviewed Lot 10 Mr. Willoughby’s plans and suggested that it be discussed in the Executive Session.

Mr. Sweeney passed around dock plans for Laura Lancaster for Lots 162 & 163 – 8984 Yaqui Loop.  Mr. Sweeney made a motion to accept the dock plans as submitted.  The motion was seconded and carried unanimously.

Mr. Kossnar reported that he had spoken to Russ Derby concerning lot 180 (Haney) and Mr. Derby had told him that the County is acknowledging 20 foot set backs.  They will give property owners in the Keys a 10-foot setback as long as they file for a variance for it.

Trash Enclosure:  Mr. Shaffer suggested wrapping the block column with a 1/8 material. Then he would relocated the existing poles forward for the trash doors swing on, this would keep them from hitting the block when the doors are in an open position.  He would put a metal cap on top of each column.  Mr. Kossnar suggested using a 4-inch band around the column top and bottom around the block.  Mr. Shaffer said the reason for wrapping the entire column is to alleviate pressure on the block.  Mr. Chambers suggested core drilling an 8-inch hole into the block and put a 4-inch pipe for the trash doors to swing on.  Mr. Baker made a motion to approve $500 for a prototype to be made by Dennis Shaffer.  Mr. Shaffer is to meet with Jack after installing the prototype and if Jack thinks it’s going to work then the Board should agree to have the work done.  If Jack does not think it will work then the Board will hold off for another solution.  The motion was seconded and carried unanimously.

OLD BUSINESS
Mr. Kossnar suggests using a 4-inch band around the block and post top and bottom.  Mr. Chambers said that the band would still put pressure on the block.

Mr. Baker said he thought it would be expensive to enclose the column completely in metal and asked what the cost would be.

It was determined by the Board that Mr. Sweeney and Mr. Shaffer come up with a prototype.  Mr. Baker made a motion to spend $500 to come up with a prototype and if Mr. Sweeney did not think its going to work then we explore other options.  The motion was seconded and carried unanimously. 

NEW BUSINESS
The Annual Meeting Documents have been prepared and mailed according to Ms. Shockley. 

OPEN COMMENTS
Mr. Chambers asked Ms. Shockley about the trench that was dug on the Denhan property 8722 Navajo Lane.  Ms. Shockley said she had taken pictures of the trench but could not determine who had dug the trench.  The property owner covered back up the trench.  Ms. Shockley stated she was going to speak with Mr. Huffman (next door) about the drainage problem.

Mr. Price said that it was brought up at one of the meetings that building permits were good for three years now.  Mr. Price said he had read through the code changes the County had made concerning building permits and it states that permits still expire after 180 days if there is no work done.  If the property owner does not get an inspection the permit is null and void after the 180 days.
 
Regular meeting adjourned to executive session at 6:50pm.

Meeting reconvened to regular session at 7:20pm

ACTIONS TAKEN FROM THE EXECUTIVE SESSION
Mr. Baker made a motion to give Mr. Willoughby (Lot 10) two options: Option #1) Mr. Willoughby is to complete his demolition within 30 days if not the Association will precede with legal action.  Option # 2) The Board will approve the submitted plans on contingent on receiving (3) copies of the plans, a time schedule for completion not to exceed 6 months, a performance bond or some type of remedies to assure the Board that Mr. Willoughby will complete the project within 6 months, so the Board can enforce it.  The Board also wants a construction schedule (such as framing) included, that will not exceed the 6 month completion date for the certificate of occupancy.  The Board also wants an engineered certification of setback compliance.  The motion was seconded and carried with nine (9) in favor and one (1) abstained.

ADJOURNMENT
The meeting adjourned at 7:45pm
Submitted by Recording Secretary, Cheryl Shockley