| LAKE MOOVALYA
KEYS, INC.
Board of Directors
Regular Meeting
MARCH 2, 2009
CALL TO ORDER
President Gary Svider called the regular meeting of the Lake Moovalya Keys Board of Directors to order at 6:05 p.m.
PRESENT
President: Gary Svider
Vice President: Jack Sweeney
Secretary/Treasurer: Chuck Baker (Absent)
Board Members: William (Squeak) Kossnar, Chris Chambers, Blane Coon, Laura Lancaster and Brandon Johnson
ABSENT
Board Members: Chuck Baker, Larry St. George, Joe Maxwell
OTHERS PRESENT
Guests: Carla Faulkner (RGR) and Russ Derby Lot #85
General Manager: Cheryl Shockley
Legal Counsel: John C. Churchill
INTRODUCTIONS
MINUTES
Chris Chambers moved to approve the Minutes of the Regular Meeting of February 2, 2009. Discussion: Mr. Sweeney asked that a correction be made to page 4, to reflect the sentence should read missed 3 meetings, not attend 3 meetings. Ms. Lancaster also asked for a correction be made the word encourage, should be encroach on page 3, the 7th paragraph. Ms. Shockley said she would make the appropriate corrections. The motion was seconded and carried unanimously.
Jack Sweeney moved to approve the Minutes of the Executive Session of February 2, 2009. The motion was seconded and carried unanimously.
Jack Sweeney moved to approve the Minutes of the Special Meeting of February 11, 2009. The motion was seconded and carried unanimously.
CALL TO PUBLIC
Ms. Lancaster said she had a phone call from Mr. Habermann, Lot #229, 8946 Riverside Drive, who said after reading several meeting minutes, he was concerned about using individuals names in the minutes, he asked if there was any thing that could be used instead of referring to someone’s name or addresses. Mr. Churchill said that for our meeting minutes to be accurate that we are not going to delete names.
FINANCIAL REPORTS
Jack Sweeney moved to approve the February 2009 Balance Sheet. The motion was seconded and carried unanimously.
Squeak Kossnar moved to approve the February 2009 Profit and Loss Statement. The motion was seconded and carried unanimously.
BOOKKEEPER REPORT
Submitted by Sue Thompson
Financial reports and documents have been sent to Barbara O’Connor, CPA for preparation of the 2008 income tax returns due on March 15. She has also been asked to do the bi-annual reviewed audit for 2008, which she will work on after April 15.
2008 financials and 2009 budget (approved by Gary and Chuck) have been prepared for the annual meeting mail out, and copies will be delivered to Cheryl tomorrow. I have been working with her on getting the Notice, Agenda and Ballot in proper form, pending John Churchill’s wording of the rental security deposit proposition for the ballot. As soon as that is done, I will get those documents copied and delivered to Cheryl for mail out within the required deadline.
Ms. Shockley stated that she was still waiting for the renter’s lawyer to respond to Churchill concerning the lawsuit issue, so she could get the annual meeting documents out. Ms. Lancaster responded that she thought that it was all taken care of. Mr. Churchill said he had emailed Fred a stipulation to dismiss the lawsuit, but had not received it back as of the meeting. Ms. Lancaster said she would get the matter resolved the following day when she returned to California and was able to talk with Dale Smet.
Lot 12 received a return of their construction deposit, and their rental security deposit.
Second-notice letters were sent to lots 70, 95. 162, 163 & 182, and lien papers will be given to John Churchill for lien filings on lots 200 and 209 per the collection spreadsheet dated today. He filed a lien on lot 120 last week. Travis Caves, lot 169 filed for Chapter 7 bankruptcy. Mr. Chambers made a motion to apply $500 from the Vega/Pratt construction deposit to the $500 construction clean up citation. The motion was seconded and past unanimously.
A white line citation was issued to lot 142 (rental).
Jack Sweeney made a motion to approve the Bookkeeper’s Report, Prepaid Bills and Bills for Approval. The motion was seconded and carried.
GENERAL MANAGER’S REPORT
Ms. Shockley stated she will be sending out weed letters in the middle of March, so homeowners will have 30-days to clean their lots that will coincide with the Annual Meeting to give homeowners that time if they are planning on attend the meeting or come for spring break.
Ms. Shockley reported that the gate malfunctioned and Eric with Advance Gate Systems came and replaced a transmitter.
Ms. Shockley reported that T&C would be seal-coating the streets, Monday March 9th through Thursday March 12th and she would post the street schedule when she received it.
Mr. Chambers asked Ms. Shockley if Mike Roberts had cleaned Coykendall’s lot and the bridge area on Papago. Ms. Shockley said that Mr. Roberts had cleaned the bridge area and the lot, but with the recent rains and weather the weeds were once again growing and she would have him clean Coykendall’s lot again.
COMMITTEE REPORTS - None
OLD BUSINESS - None
NEW BUSINESS
Mr. Svider asked if all Board members had a chance to look at the bridge that Mr. Louis had opened up by request of the Board. All Board members present said they had. Mr. Derby stated that he thought that the bridges were structurally sound and all that needed to be done was purely for beautification, to make them look better. Mr. Derby stated that he had spoken with several individuals who were interested in bidding this project. Johnson-Manley stated that they would come down, measure and give a labor bid and a material bid if the Board would let them know what kind of material they wanted used. Mr. Derby said that Larry Tunnel, Ronny Foster, Andy Grimes would also like a chance to bid the project and stated that they have never been asked by the Association to bid any projects in the Keys. Mr. Derby said in his opinion the only thing needed for the bridges was a carpenter that could tear out every thing; leave the supports, so when boats run into to them. Mr. Derby said the main thing was for the Board to decide what type of material they wanted to use to replace the rotted and broken boards, so that the mention parties interested in this project could present a proposal to the Board.
Mr. Kossnar said he had a call into a lumber mill in Creed Colorado to see if they could supply the material that the Association wanted to use, which is what is similar to the look the bridges have now. Mr. Derby said that the material on the bridges now was like a shiplap or a tongue and groove. Mr. Derby said that Mr. Baker expressed that he like the look of the wood, which is rounded. Mr. Churchill said that this type wood was used in Colorado to build “log cabin style houses”. Mr. Svider asked if it was possible to take apart one bridge and use the good wood that was needed to re-do one of the otherbridges. Mr. Sweeney said it was not possible because the bridges were all different sizes and he would like all the bridges to look uniform. Mr. Sweeney stated that he had gone with Mr. Louis when he was taking the wood off and he agreed with Mr. Derby that there was nothing structural to be done to the bridges. Mr. Sweeney said he would like the slats actually framed out so they were squared opposed to them leaning.
Mr. Coon asked if something could be put in the bridges to protect them from boats hitting them, such as a bumper rail. Mr. Sweeney replied that the bridges were narrow enough now, and he did not thing it was a good idea. Mr. Svider asked what could be done with the bridge by Smisek’s house in which theconcrete it making the boards bow out. Mr. Sweeney replied that could be taken care of with some framing.
Mr. Sweeney said that someone needed to research the material needed and the Board needed to make a decision on the materials before this project could go any further, it was a waste of a contractors time to go to bid until these questions were answered. Ms. Shockley read an email from Mr. Baker in which he states that he wants only the minimal work to be done, such as replacing the bad wood. He feels that it would be a disservice to the Association to spend $10,000 to $15,000 per bridge and not have any better than we have now. Other than a few boards missing it does not look that bad.
Mr. Svider asked if any of the Board would take on the responsibility to check into these mills and see if they could supply the materials needed for this project. Mr. Kossnar said he would take care of it. Mr. Sweeney suggested that samples be sent.
It was decided by the Board to ask Mr. Louis to close up the section of bridge that was opened and submit a bill for his services.
Mr. Churchill suggested that this matter be put forth at the Annual Meeting to get a feeling for how the whole Association feels about this project. Mr. Sweeney said that we are approaching the summer months and the canals are going to get busier and that needed to be taken in consideration.
Mr. Svider asked Mr. Kossnar and Mr. Derby to get their information together so it could be put on the agenda for next months meeting.
Ms. Shockley asked the Board to take a look at the issue of re-stripping the streets, in particular the cul-de-sacs, Moovalya Drive where the street is wider and Hopi Street where there is ample parking on the left hand side of street but the houses on the canal have very little room to park. Mr. Sweeney said that the problem is that any time you start moving the lines around; every one in the Association wants a bigger driveway. Mr. Sweeney said that a lot of time was spent measuring out the lines last time and asked who do you increase and whom do you decrease? The lines are set at 18 feet; if you move some out 2 feet on one side you should move it in 2 feet on the other side. The Board agreed on the 18 feet clearing years ago and that’s pretty much where they are centered at still.
Mr. Chambers asked Ms. Shockley if she was referring to the cul-de-sac issue and she replied that she felt that the tab markings could be utilized by setting the tabs, just out side the line in these particular areas to increase the parking space by inches not feet. Mr. Sweeney said he could not see justifying this action because of setbacks and such. Mr. Sweeney said he was completely opposed to moving any lines. Ms. Shockley stated that Mr. Baker’s email also stated that he was opposed to moving the lines on any streets.
Mr. Svider stated that he had taken measurements at Lot 40, Neil Lance’s house and found that he had 11-½ feet from his house to the white line, Mr. Chambers asked how far from the meter was his house and Mr. Svider replied 8 feet. Mr. Svider also stated that everyone else on Moovalya Drive was 7-½ feet.
ADJOURNMENT
The meeting adjourned at 7:09pm
Submitted by Recording Secretary, Cheryl Shockley
APPROVED BY BOARD OF DIRECTORS, APRIL 6, 2009 |
