| LAKE MOOVALYA
KEYS, INC.
Board of Directors
Regular Meeting
SEPTEMBER 10, 2007
CALL TO ORDER
President Bill Risen called the regular meeting of the Lake Moovalya
Keys Board of Directors to order at 6:00 p.m.
PRESENT
President: Bill Risen
Secretary/Treasurer: Chris Chambers
Board Members: Jack Sweeney, Gary Svider, Joe Price, William (Squeak)
Kossnar & Richard Jaschke
ABSENT
Vice President: Chuck Baker
Board Members: Bob Stroud, Larry St. George & Joe Maxwell
OTHERS PRESENT
Guests: Rob Troxler (lot 160); Laura Lancaster (lot 166) and her
brother Garner Lancaster; Carla Faulkner, Security Real Estate
Property Manager; Barbara Risen (lot 184); Sterling Pratt (lot
120)
General Manager: Cheryl Shockley
Business Manager/Recording Secretary: Sue Thomson
Legal Counsel: John C. Churchill (6:10 p.m.)
CALL TO PUBLIC
Mr. Risen commended Ms. Faulkner for doing a good job
as rental agent for Security Real Estate.
Ms. Lancaster’s information packets
which contain a multitude of ideas concerning the issues and problems
the Association is currently dealing with were passed out to the
Board members present at the meeting. Ms. Lancaster recently re-mailed
the packets to the Association via the postal service, and Ms.
Lancaster said she had amended some of the initial documents to
address some issues that were discussed at the July meeting. Ms.
Thomson stated she reviewed the contents of the packet before
the meeting and thought it was very detailed and well presented.
Ms. Lancaster would like the Board members to look over the information
as ideas and concepts, and that it should be viewed as a starting
point. She said there has been a lot of complaining but no action.
She stated that everyone should follow the same rules. Mr. Risen
asked Ms. Lancaster if there has been a commitment from the five
plaintiffs in the lawsuit against the Association, and Ms. Lancaster
said there has been a commitment from them.
Mr. Sweeney presented remodel plan for lot
185, which is the house that had a roof fire awhile back. The
plans call for a new dock and patio remodel. He said the plans
appear to be in compliance with all the required setbacks. Mr.
Sweeney made a motion that the remodel plans for lot 185 be approved,
once legal counsel has reviewed and approved them. Mr. Risen asked
that we take into account proper outdoor lighting regarding high-intensity
spotlighting; lighting should be in compliance, with no spotlights.
Mr. Price seconded the motion.
Mr. Pratt was present to answer any questions
regarding the remodel plans for lot 120 which were previously
given to Mr. Sweeney. A construction deposit was given to Ms.
Thomson. Mr. Sweeney clarified with Mr. Pratt that the 18’
distance on his plan from the slab needs to be 18’ from
the street, not the slab. Mr. Pratt said he was okay with that.
Mr. Sweeney made a motion to approve the lot 120 plans, subject
to Mr. Churchill’s approval. Mr. Chambers seconded the motion.
Mr. Kossnar pointed out that High Tech Surveyor misplaced pins,
resulting in a 5’ error. The pin was moved, and the kid
working for HTS was not licensed and admitted to the mistakes.
So now the pins don’t line up. Mr. Sweeney said that if
we challenge the survey, we have to then get out own surveyor.
Mr. Kossnar asked why the pin was moved out further. Mr. Pratt
said he has a certified letter from the surveyor. Mr. Kossnar
wants to go on record that the pin has been moved. Mr. Sweeney
asked that Mr. Pratt fax us the certified letter from the surveyor.
Mr. Price asked if Mr. Pratt has previously presented any plans
on the property to La Paz County. Mr. Pratt said he has not. Mr.
Churchill having reviewed the plans during this discussion stated
that he has no problem with them as long as they contain a note
that the 18’ measurement is from the street.
Mr. Churchill having reviewed the plans for
lot 185 said they were fine. There being no further discussion,
the remodel plans for lot 185 were approved.
There being no further discussion, the remodel
plans for lot 120 were approved.
The Traffic Committee consisting of Mr. Troxler,
Mr. Svider, Mr. Kossnar and Ms. Shockley reviewed two citation
protests prior to the meeting. Ms. Thomson read the formal protests
from lot 132 and from lot 203, both white-line citations.
Mr. Burke (lot 132) stated that the white
lines were not painted in the same place as before the streets
were done, and there was no room for him to park his new vehicle.
Mr. Svider stated that the lines were straightened out when the
stripes were redone, and that if the vehicle in question had its
mirrors moved in, there would have been enough room to park within
the white line. It was the unanimous consensus of the Traffic
Committee that the citation be upheld. Mr. Sweeney made a motion
that the Association uphold the 6/4/07 white line citation issued
to lot 132. Mr. Price seconded the motion, and the motion carried
unanimously. Ms. Thomson is to notify the homeowner of the outcome
of his protest.
Ms. Krysko (lot 203) stated that she was not
aware of the rules. Ms. Krysko has been a Keys’ homeowner
for at least as many years as the Association established rules
and fines. In addition, the Association has on numerous occasions
distributed information to owners relating to the rules, including
discussions at annual meetings. It was also noted that she could
have parked the cited vehicle within the legal area. For these
reasons, it was the unanimous consensus of the Traffic Committee
that the citation be upheld. Mr. Chambers made a motion that the
Association uphold the 7/5/07 white line citation issued to lot
203. Mr. Price seconded the motion, and the motion carried unanimously.
Ms. Thomson is to notify the homeowner of the outcome of her protest.
Mr. Risen reminded everyone that the Board
is not exempt from parking rules.
JULY REPORTS
Mr. Sweeney moved to approve the Minutes of the regular meeting
of July 2, 2007. Mr. Kossnar seconded the motion, and the motion
carried unanimously.
Motion was made to approve the July prepaid
bills and bills for approval. The motion was seconded and carried
unanimously.
Ms. Shockley having previously submitted her
July General Manager’s Report stated there was nothing newsworthy
to expand upon at this time, with the exception of lot 34 guests
who were diving off lot 19’s diving board (trespassing).
The guests were told that they were on private property, and when
they had to be told again, the Sheriff’s Office was called.
They went to the lot 34 residence and worked it out with the homeowner.
The guests later apologized to Ms. Shockley.
Ms. Thomson said the items in her July report
would be followed up with more current information in her August
report.
Mr. Price made a motion to approve the July
Profit & Loss Statement. Mr. Svider seconded the motion, and
the motion carried unanimously.
Mr. Sweeney made a motion to approve the July
Balance Sheet. Mr. Price seconded the motion, and the motion carried
unanimously.
GENERAL MANAGER’S REPORT
Ms. Shockley reported on several repeat golf cart offenders, mostly
kids. She is trying to get the speeding under control. She said
there are fewer rhinos than there used to be, and the Labor Day
holiday was quiet and uneventful, aside from the usual speeding
and several parking violations.
Ms. Shockley reported that Mr. Cowell, a Vista
del Monumento Acres’ owner, was taken to the hospital by
ambulance, and he had the driver stop the ambulance at the gate
so he could yell at security, threatening to sue the Association
because it let a car park in “his street”.
Ms. Shockley reported that the poles at vacant
lot 198 were reinstalled, and bigger poles with chains were installed
in concrete on two other vacant lots, on Hopi and Moovalya. They
were painted red with reflective paint, as was the existing one
on Yaqui. She reported two inoperable buoy lights, one at the
main, southern entrance and one at the entrance to all canals.
New lights are on order. She reported that the recent storm knocked
out the video equipment. Mr. Sweeney reported the hard drive burnt
out due to the lightning. He said either a repair or replacement
will be needed at a cost of $300 to $375, depending on whether
or not other circuit boards were knocked out. He reported that
we could upgrade to double the storage capacity for about $700
to $1,000, and he recommends that we double the storage. The computer
is going back to the service center for repair. Mr. Risen asked
how many perpetrators the camera has caught since we installed
it, and Mr. Sweeney said that he has turned over three sets of
tape to the Sheriff’s Office. Mr. Risen asked if we needed
to upgrade the camera, and Mr. Sweeney said there’s no reason
to do that because it still works fine. Mr. Kossnar made a motion
that the Association upgrade the computer system at the gate in
an amount not to exceed $1,000. The motion was seconded, and the
motion carried unanimously.
Ms. Shockley reported that the drain at lot
20 by the south ramp got clogged with concrete debris in the rainstorm.
Stanton recently poured a floor next door, and that could have
been the cause. Ms. Shockley and Mitch will try to hose it out,
as it’s in the street and belongs to the Association, but
she asked that the Association look into it.
She also reported that the “no jumping”
signs on the first bridge were tampered with, where someone scratched
off the “no”. New signs are being made, and Ms. Thomson
reports they are not ready yet.
Ms. Shockley received a complaint about double
parking of boats at JT’s on the Keys, and asked for clarification
on the permissibility of this. Ms. Shockley said that the owners
were told by JT’s personnel that it was okay to double park
boats at the dock to load and unload. Ms. Shockley talked to Jody
at JT’s who said that they have permission to use the neighbor’s
dock, but not for overnight parking. Mr. Risen said that anything
parked in the water is a Sheriff’s Office issue; we don’t
own the water. Mr. Sweeney said that it may only be a Sheriff’s
Office matter if there’s a safety issue. He also said that
the canals are a Federal waterway.
Ms. Shockley reported a Sea Doo in the middle
of the canal this morning. The fluctuating water caused it to
float off a ramp.
Mr. Chambers stated that Brooke Water is to
remove the tumbleweeds by the north ramp. It was reported that
Brooke may fence off the ramp because we filed a Small Claims
suit against them regarding the Hopi sinkhole.
BOOKKEEPER’S REPORT
Ms. Thomson reported that Brooke Water just asked for another
continuance of the trial. She has not yet heard from the judge
on whether or not their request will be granted.
Ms. Thomson reported that the Association’s
CPA has completed the reviewed audit for 2006. Only some minor
fine tuning to the balance sheet accounts was needed. Ms. Thomson
said she made the required journal entries, printed new financials
and compared them for accuracy with the CPA’s financials,
and everything is accurate as of 12/31/06. Mr. Baker will review
and sign a final audit letter prepared by the CPA upon his return
to town.
There was a discussion about the ownership
status of the west side of Moovalya Drive that runs concurrent
with the Vista del Monumento Acres’ properties. In addition
to the proposed Notice to Vista del Monumento Acres’ owners
that Ms. Thomson prepared at Mr. Price’s request, Ms. Thomson
gave Mr. Churchill a plat map and copies of several previously
recorded documents on the subject. Relative to the streets, there
was a discussion about the Lemme Engineering survey where the
metes and bounds with the landowner to the north were adjusted
after the Berge quitclaim deed was recorded. Mr. Churchill said
the Notice would be discussed in Executive Session.
Ms. Thomson said she ordered more gate clickers,
a compatible model that should be more durable. Ms. Thomson researched
teleconferencing options, and she came up with basically the same
results that Ms. Lancaster came up with. Those results, fairly
expensive, can be reviewed in Ms. Lancaster’s packet.
Knowledge of several new short-term rental
properties became aware to us recently, and Ms. Thomson reported
that one or two of them were only professed to be back-up or occasional-use
rentals. Ms. Thomson was asked to collect the $1,000 security
from them as well.
Ms. Shockley reported that the pool construction
crew working at lot 251 needs to clean up the street in front
of the exit gate, but the cable barricade on the fencing is holding
up. Mr. Sweeney wants a letter sent to the owner about installing
a permanent barricade, which was a condition to the approval of
the original house construction plans. Because the property has
changed ownership since the house was built, it was uncertain
if that condition flows to the new owner. Mr. Chambers said he
would talk to the owner about the barrier.
Ms. Thomson reminded the Board that it needs
to proceed on its attempt to amend section 10.2 of the CC&R’s
as requested by our insurance company to delete the phrase to
the extent not covered by the Association’s insurance. According
to the insurance company, deleting this phrase gives the Association
the option of reporting incidents to the insurance company, rather
than making it mandatory to report all incidents to the insurance
company. Mr. Churchill reviewed section 10.2 and said he is not
convinced we should change the language, but after further discussion,
he stated he has no objection if it doesn’t affect our ability
to collect damages. Mr. Risen asked Mr. Churchill to recommend
how the section should be phrased by next meeting.
FINANCIAL REPORTS
Mr. Sweeney moved to approve the August Balance Sheet. The motion
was seconded and carried unanimously.
Mr. Sweeney moved to approve the August Prepaid
Bills and Bills for Approval. Mr. Price seconded the motion, and
the motion carried unanimously.
Mr. Price moved to approve the August Profit
& Loss. The motion was seconded and carried unanimously.
OLD BUSINESS
Mr. Svider revisited the possibility of removing the tall oleanders
and redoing the landscape at the front entrance to a natural,
desert landscape. The matter was tabled due to current sinkhole
expenses. Ms. Shockley said that the gardener does not want to
mess with removing the oleander in front of the APS transformer
box because of the electrical lines, and Mr. Risen said to just
chain saw it at ground level. Mr. Risen asked if anyone on the
Board is interested in preparing a design for a desert landscape
for the area. Mr. Sweeney and Mr. Chambers stated they like the
grass. Ms. Lancaster suggested that a block wall incorporating
wood or wrought iron materials would be nice, and there are desert
flowers that are colorful. Mr. Risen asked for a landscape report
at the November meeting from a committee consisting of Mr. Kossnar
and Lauri Burke, Mr. Chambers and Ms. Lancaster.
Ms. Lancaster asked about the feasibility
of striping the common parking lot. Mr. Risen stated that because
of the varied sizes of vehicles and trailers that use the lot,
we have had to let everyone just fend for themselves.
Mr. Svider asked about putting the oleanders
that are in front of the new wall on an automatic watering system.
Mr. Risen deferred that matter to the committee for report back
in November.
Mr. Svider brought up the boat parking issue
at JT’s and asked if Ms. Shockley is handling such complaints
as a trespassing issue. Mr. Risen stated it is a Sheriff’s
Office issue if a boat is parked at someone else’s dock.
Mr. Price stated that no one has the right to tie up to someone
else’s dock, or step onto their dock, they only have ingress
and egress rights to the waterway. Mr. Churchill advised that,
generally, people who tie up to a dock or step onto the dock,
who are not owners of the dock, are trespassing. The exception
would be if the boat is in distress and the occupants need to
abandon the boat. The Sheriff’s Office should be called
for these incidents of trespass. Mr. Chambers said he would give
Ms. Shockley the direct telephone number for the Sheriff’s
boathouse.
NEW BUSINESS
There was no new business.
ADJOURNMENT
The meeting adjourned to Executive Session at 7:30 p.m.
Submitted by Recording Secretary, Sue Thomson
APPROVED BY BOARD OF DIRECTORS OCTOBER
1, 2007
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