Board of Directors
Regular Meeting
MARCH 5, 2007

President Bill Risen called the regular meeting of the Lake Moovalya Keys Board of Directors to order at 6:00 p.m.

President: Bill Risen
Vice President: Chuck Baker
Secretary/Treasurer: Chris Chambers
Board Members: Joe Price, Jack Sweeney, Bob Stroud, Gary Svider, William (Squeak) Kossnar, Richard Jaschke, Larry St. George & Joe Maxwell


Guests: Barbara Risen (lot 184), Blane Coon (lot 54)
General Manager: Cheryl Shockley
Bookkeeper/Recording Secretary: Sue Thomson
Legal Counsel: John C. Churchill (6:15 p.m.)

Mr. Price moved to approve the Minutes of the regular meeting of February 5, 2007. The motion was seconded, and the motion carried.

A motion was made to approve the February Profit & Loss Statement. The motion was seconded, and the motion carried.

A motion was made to approve the February Balance Sheet. The motion was seconded, and the motion carried. Ms. Thomson answered Mr. Price’s question about the security deposits being separate from the general funds.

In addition to the Bills for Approval shown on the Bookkeeper’s Report, Mr. Sweeney presented a bill from Outwest Fabrication for $100, for the manufacture of the new wall inset needed for rear mailbox entry. Ms. Thomson presented a bill for $50 from G. Sholl for a service call to troubleshoot the General Manager’s computer internet connection. Mr. Sweeney made a motion to approve the prepaid bills and Bills for Approval, including the two new payables. The motion was seconded and carried unanimously.

Mr. Chambers stated that Mr. Maxwell was working on a job with him until 6:30 p.m. on February 5, causing both of them to miss last month’s board meeting. Mr. Maxwell indicated that he wishes to remain on the board, despite his recent absences.

Ms. Thomson stated that Ms. Shockley’s computer connection problems were finally resolved by another NPG Cable technician, and her computer is now fully functional.

Ms. Thomson researched FDIC regulations, and she advised moving some Association reserve funds to another bank.

Tax returns are being prepared and will be ready to file by March 15.

Assessments of the parking lots went down $500 from 2006 and will drop another $32,800, to $75,000, in 2008.

One 3rd offense white line citation was issued to lot 141.

Ms. Shockley stated that Mike’s Contracting is working on the streets and making repairs with black concrete, with the exception of the berm in front of Mr. Stroud’s property, which will be done with hot mix. Ms. Shockley sent a bid to Buckskin Sanitary District for manholes, and they agreed to pay for them.

Mr. Baker asked for clarification from Ms. Shockley in regards to her written report on warnings issued on the 16th and 18th to 8829 Papago, and Ms. Shockley replied that those warnings were actually for two different lots on Papago.

Mr. Kossnar questioned the legality of the car on jack stands at lot 141. Ms. Shockley stated that there are frequent overnighters at lot 141 who also have been seen speeding on their street.

Ms. Shockley stated that T&C Seal Coating will start soon, once Mike Dyer is done with the street repairs. Mr. Stroud stated that we need to line out the re-striping once the seal coat is down. Mr. Risen suggested that we measure and note the distance from the light pole or water meter to where the existing white line is to establish the landmarks. Mr. Sweeney stated that the County has a striper and it is free, with the Association purchasing the paint. He said he would help Ms. Shockley with the landmarks. Mr. Risen asked if we should stripe the west side of Moovalya Drive. Mr. Sweeney stated that we should do so, since we own it. Mr. Sweeney stated we should mark it consistent with a certain distance from the water maters. Mr. Risen asked if we should stripe the area by the dumpsters, and Mr. Sweeney recommended we not do so.

Mr. St. George suggested that Mr. Churchill look at the County notice that is posted on lot 10, which gives the owner 30 days to bring the roof up to code. He stated the notice has been there approximately one week. Mr. Churchill stated that he is still dealing with Mr. Willoughby’s litigation on the legal ownership of lot 10.

Mr. Price moved to transfer $100,000 of the Association’s reserve funds to a six-month CD account at National Bank of Arizona. Mr. Baker seconded the motion, and the motion carried.

Mr. Chambers, absent from last month’s meeting, asked for clarification about the street crack fill proposal discussed in February. Mr. Price replied that cracks smaller than ¼” can be filled only with the seal coat, as the rubber material for the crack filling won’t fit.

Mr. Sweeney presented remodel plans for lot 12. The directors and legal counsel reviewed the plans. Mr. Sweeney moved to approve the remodel plans for lot 12, as the plans are in compliance with height and setbacks. Mr. Churchill approved the plans, as long as the height is correct, which Mr. Sweeney stated is correct. Mr. Sweeney gave Ms. Thomson the homeowner’s construction deposit. The motion was seconded, and the motion carried.

Mr. Chambers stated he would like to see a bike rack put in near the entrance. Mr. Sweeney stated it should go by the guard shack for monitoring by camera. Mr. Risen stated he knows someone who has a rack that would probably donate it.

Mr. Risen asked if anyone is aware of any recent thefts, and Mr. Maxwell replied that there have been some minor thefts.

Mr. Baker discussed the recently distributed Assessment Notices by the County Assessor, and anyone wishing to appeal should take their Assessment Notice to the Assessor’s Office before April 16 to file an appeal of the 2008 valuation. Mr. Price stated that persons filing appeals can meet directly with Assessor Office personnel.

Ms. Shockley reported that the dock at lot 169 is falling apart. Ms. Shockley will get some photos to Ms. Thomson so a letter can be sent to the owner.

Mr. Risen reported there are major changes occurring on the CRIT reservation, with the resignation of the police chief, who has left the area, and the police force being reduced from 35 officers to 8 officers. There are new Council members. There is no money for prisoner care in the jail, and the Tribes are refusing to sign memoranda of understanding with outside agencies. Law enforcement is virtually non-existent at the present time. Mr. Churchill stated that the Tribes recently started mandatory drug testing, with sufficient warnings given to all, but there were still many failed drug tests.

The meeting adjourned to Executive Session at 6:50 p.m.

Submitted by Recording Secretary, Sue Thomson