| LAKE MOOVALYA
KEYS, INC.
Board of Directors
Regular Meeting
JULY 5, 2004
CALL TO ORDER
Vice-President Chris Chambers called the regular meeting of the
Lake Moovalya Keys Board of Directors to order at 6:09 p.m.
PRESENT
Vice President: Chris Chambers
Board Members: Bill Risen, Bob Stroud, Russ Derby, Jack Sweeney,
Joe Price, Gary Svider, Tonya McPherson, Joe Maxwell
ABSENT
President: Chuck Baker
Board Member: Trish Wikoff
OTHERS PRESENT
Guests: Squeak (122); Gary Fahy (126)
Legal Counsel: John C. Churchill
Bookkeeper/Recording Secretary: Sue Thomson
General Manager: Joanne Hugaert
CALL TO PUBLIC
No discussion
Mr. Derby asked about the return of the $5,000
court bond the Association posted on the Vestermark action. Ms.
Thomson stated that $10,000 was deposited with Mr. Churchill's
office, on suggestion of Mr. Churchill, in case the bond was to
be in excess of $5,000. Ms. Thomson stated that the $10,000 would
be returned to the Association.
MINUTES
Mr. Risen made a motion to approve the June 7, 2004 Board Minutes.
The motion was seconded. There was no discussion, and the motion
carried.
Mr. Risen made a motion to approve the June
7, 2004 Executive Session Minutes. The motion was seconded. There
was no discussion, and the motion carried.
REPORTS
Bookkeeper's Report - Mr. Risen raised a question regarding the
split transaction on the check to Auto-Owners Association. Ms.
Thomson stated the split is shown because the check was posted
to two different accounts, one being property/liability insurance
and one being the umbrella policy. Mr. Risen stated that the recent
Buckskin Sanitary newsletter mentioned the Kenko settlement, but
he wasn't sure who pays whom.
Mr. Price made a motion to approve the Bookkeeper's
June report and all prepaid bills. The motion was seconded. There
was no further discussion, and the motion carried.
Ms. Thomson brought up the matter of insurance
on the bridges, stating that the underwriters for the insurance
company have split the coverage on the four bridges to $5,000
each, $20,000 aggregate, rather than $20,000 max on any bridge(s).
She inquired if the Board wanted to revisit the amount of coverage
desired. After a short discussion, it was decided to leave the
coverage as is.
Mr. Svider made a motion to authorize payment
of the Bills to Be Approved in the Bookkeeper's Report. The motion
was seconded. Mr. Stroud asked Ms. Hugaert to get someone to pick
up trash on a regular basis, and she stated that she has seen
no proposals until tonight, when Mr. Svider presented a proposal
from Stan Vescio. She also stated that she understands there is
someone from Havasu who is to submit a proposal. Mr. Stroud stated
that he is aware of a verbal proposal from this person, but that
it doesn't include the dumpster area, but it did include the lawn,
fertilizing, maintaining sprinklers, weed control and rocks. Mr.
Chambers stated that Angel Dearcos, who is licensed, is to submit
a proposal. Mr. Risen stated that we need a gardener/maintenance
person, including trash pick up and dumpster area maintenance,
someone to do general maintenance, paint, etc. Squeak stated that
there is still a lot of trash in the bushes that isn't being picked
up. Ms. Hugaert stated that she attended to these matters this
month, because it needed to be done and that she billed $15 per
hour for her services. Mr. Svider stated that a job description
should be prepared for the desired position. Squeak stated that
there are bottles, glass and junk that should to be picked up,
requiring lots of work; that we need someone 20-30 hours per week.
Mr. Chamber stated that he talked to Don Braun,
(former groundskeeper) after the last board meeting. Mr. Chambers
stated that we're not going to get anybody to work for just a
couple of hours. Ms. Hugaert stated that she spent three hours
picking up only because it needed to be done. Mr. Price stated
that we need a gardener. Mr. Derby stated that we need more than
a just a gardener. Squeak stated that we need a gardener and a
security person. Mr. Price stated that the Association should
make a decision now and not put if off a month.
Mr. Stroud stated that Ms. Hugaert isn't on
site enough during the day; that she has another job, and he stated
that we need someone 30 hours per week. Mr. Sweeney stated that
our dues are the cheapest around, so they go only so far. Mr.
Svider stated that we should develop a scope of work so people
can bid on the job. Mr. Stroud stated that we had wheedled Don
Braun down to nothing, as far as his job duties. Squeak asked
how many hours a week is required to maintain the premises; that
there are lots of fix-its to be done. Mr. Risen suggested that
he and Squeak make a duty list.
Squeak asked Ms. Hugaert what her proposal
consisted of, which proposal had not yet been distributed to board
members. She stated that it was for $1,200 per month, or approximately
$15 per hour, based on her best estimate of the duties outlined
in the 1993 Maintenance Job Description provided to her by Ms.
Thomson. Mr. Fahy gave a character reference for Ms. Hugaert,
as a former employee of his, stating that if you give her a list
of duties, she'll do it. Ms. McPherson asked Ms. Hugaert about
her other job, and Ms. Hugaert replied that her other job at Hanen's
place is flexible. Mr. Fahy stated that he thinks the Association
needs to fill the position as a 40-hour-per-week job. Mr. Stroud
stated that the Board should discuss the matter further.
Mr. Derby made a motion to hire one person
to do it all, and to work 40 hours per week. Mr. Risen questioned
the legal obligations of hiring a 40-hour-per-week person, whether
or not they could be an independent contractor. Mr. Sweeney stated
they have to pass the Federal test, if you set their hours. Mr.
Churchill stated this isn't necessarily the case. Mr. Chambers
asked about worker's compensation, and that Larry and Sandy Brown
were employees (on the payroll). The motion was not seconded,
and it did not carry.
It was decided a committee consisting of Squeak,
Bill Risen, Jack Sweeney and Gary Svider would meet this week
to formulate a job description and report back at a special meeting
to be held next Monday.
Mr. Sweeney made a new motion to authorize
payment of the Bills for Approval as presented in the Bookkeeper's
Report, in addition to Mr. McPherson's bill for the second camera
he recently purchased for $230, which bill was presented at this
meeting. Mr. Price seconded the motion. There being no further
discussion, the motion carried.
General Manager's Report - A request to install
a drop box in the vicinity of the mailboxes was tabled for further
discussion. There have been homeowner requests to move the monthly
meetings to weekends instead of Mondays; no action was taken.
Ms. Hugaert continues to follow up with APS regarding replacing
the burnt-out light outside the gate; that there are other burnt-out
lights that she will address with APS as well. Ms. Hugaert stated
that the poles by the boat ramp were knocked over, and she is
looking into a solution to the problem. She also stated that Don
Richardson inquired about the lawn and maintenance job and that
he wants to submit a proposal. She is going to replace the missing
no-fishing-or-swimming sign that is missing from one of the bridges.
She submitted photos of overgrown weeds on lot 29. She reported
on the trespass incident at the Peters home, stating that she
has since found out that the trespasser was the homeowners' granddaughter,
not a stranger.
Ms. Hugaert asked if parking is permissible
in the lot across from Mr. Sweeney's house, and she stated that
the chains were removed on lot 25, and that people from lot 24
were parking in lot 25, which resulted in her issuing eight violations
for multiple vehicles for multiple days. Pulling down chains to
park on vacant lots was not addressed in the Rules & Fines
document, and Mr. Price suggested that the citations go out. Mr.
Stroud stated that we should have attempted to contact the violators,
and Ms. Hugaert stated that Larry St. George (lot 26) knows of
the incidents.
Ms. Hugaert discussed the problem of minors
driving golf carts in the premises while intoxicated and is this
is to be considered reckless driving. Squeak stated that we should
enforce this issue, and let the parents appear if they don't agree
with the citations. Ms. Hugaert stated that she has two witnesses
for each citation. Mr. Risen stated that the Sheriff's Office
should be called out on juvenile matters. Mr. Stroud agreed that
we should cite these offenders.
NEW BUSINESS
Mr. Derby reported that construction deposits should be returned
to Spielman (lot 6), Spencer (lot 47) and Warmoth (lot 128). Ms.
Thomson will issue and send the checks.
Mr. McPherson reported lack of upkeep on lot
69, and he will get photos to Ms. Hugaert. He also reported perpendicular
parking on lot 73.
Mr. Price reported parking violations on Moovalya
Drive, Vista del Monumento Acres properties. Mr. Sweeney asked
how we address the specific issue of VDMA owners. Mr. Price stated
that vehicles could only be parked in the same place for a maximum
of 72 hours. Mr. Price suggested Ms. Thomson send a letter to
all VDMA homeowners regarding this matter; with Mr. Derby suggesting
that a letter be sent only to the violator (Don).
Mr. Price also reported there are several
driveways that are chained too close to the street, that there
are six such properties on Papago and some on Yaqui. He stated
that the chains must be placed within the homeowner's property
boundary, which is approximately where the water meter is located.
Ms. Hugaert is to investigate the subject lots and contact those
homeowners who are in violation. Mr. Price offered to point out
the perpetrators to Ms. Hugaert.
OLD BUSINESS
Mr. Svider inquired of the status of the boulder relocation project,
and Mr. Chambers stated that we are waiting on the rock movers.
Mr. Sweeney asked where the Board wants to
install the two no-wake signs he has. Mr. Chambers stated that
he should pick two bridges that need them the most.
Ms. Hugaert asked about the status of the
address-lettering project. Mr. Svider stated that he is expecting
a faxed bid from Sign-O-Rama in Los Angeles; that it was to be
faxed last Friday.
Mr. Chambers discussed how to block off the
lot across from Mr. Sweeney's house. Mr. Sweeney stated that stakes
could be driven to keep the telephone poles from being removed
again.
There was discussion about the openings on
lot 251, which lot straddles the exit gate, and the need to immediately
block access through that lot. Mr. Chambers stated that he would
talk to Dino Gory, who is handling the escrow on the sale of that
lot. Ms. Thomson will follow up on the status of the escrow.
Mr. Svider made a motion for the Association
to purchase 10 no-wake signs at a cost of $65 each. The motion
was not seconded. Ms. Thomson stated that she would put a Special
Notice on the website announcing to homeowners that these signs
are available for purchase by interested homeowners.
Mr. Stroud asked who has the keys for the
bulletin board unit, as the lettering hasn't been changed in months.
Ms. Hugaert stated that those keys are not on the key ring she
was given, and she said she would check to see if they are in
the guardhouse where the letters are located.
The meeting adjourned to Executive Session
at 7:25 p.m.
ADJOURNMENT
The meeting reconvened to regular session and adjourned at 8:25
p.m.
Submitted by Recording Secretary, Sue Thomson
APPROVED BY BOARD OF DIRECTORS AUGUST 2, 2004
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