Board of Directors
SEPTEMBER 8, 2003
CALL TO ORDER
The regular meeting of the Lake Moovalya Keys Board of Directors
was called to order by President Chuck Baker, 6:10 p.m. at September
President: Chuck Baker
Vice President: Chris Chambers
Board Members: Bill Risen, Gary Svider, Bob Stroud
A quorum was not present at this time. Mr.
Baker stated the Board could review and discuss items, but until
additional board members arrive, the board will be unable to vote
on an issue.
Secretary/Treasurer Trish Wikoff and Board
Member Joe Maxwell arrived at 6:20 p.m. Mr. Baker announced upon
their arrival that a quorum was present.
Neil Kleine, Tonya McPherson, Russ Derby, Joe Price
Guests: Barbara Risen, Bob Hansen, Jack Sweeney
General Manager: Richard DiNolfi
Business Manager: Debora Schlosser
Groundskeeper: Don Braun
Recording Secretary: Becky Braska
Chris Chambers motioned to approve the minutes of August 4, 2003
with the following corrections:
Page 1, FINANCIAL STATEMENTS, para. 3, second sentence, "…late
account" should read "…late accounts".
Page 3, GENERAL MANAGER'S REPORT, para. 4, last sentence, "Ms.
McPherson" should read Ms. Schlosser.
Page 4, NEW BUSINESS, para 1, first sentence "…the
wall of" should read "…the wall on".
Bob Stroud seconded. No further discussion. Motion carried unanimously.
Prepaid bills for approval:
Complete Tax $475.00
Verizon 667-2840 58.90
River Cities 1970.00
Brooke Water 137.14
Bills for approval:
John Churchill $156.26
Parker True Value 14.12
Parker Office Supply 34.25
Laser Brite International 993.60
Davis Building Supply 263.46
Davis Building Supply 76.20
R & D Maintenance (DiNolfi) $800.00
Fuel Expense (DiNolfi) 69.44
Don Braun 408.94
Debi Schlosser 7/16 - 7/31 393.06
Debi Schlosser 8/1 - 8/15 340.43
Payroll Taxes 163.99
Bill Risen motioned to approve the bills as
presented. Gary Svider seconded. No further discussion. Motion
The board reviewed the current aging report.
Mr. Baker explained to Ms. Schlosser that the aging report should
only contain accounts past due over $300.00. The list should include
the lot number, amount due, action taken, and remarks. The board
reviewed the list provided and identified one account to be turned
over the John Churchill for action: Kirk Northrop lot 162. Ms.
Schlosser was directed to send a "Nice" letter to the
following individuals: Joe Schmidt lot 21, Ron Brahman, lot 240,
and Michael Barrett lot 245.
The August and September Financial Statements
were not available for review at the meeting. This item was tabled
until the October 2003 Regular Meeting.
BUSINESS MANAGER'S REPORT
Ms. Schlosser reported the current balance in the association
checking account is $13,220.22 and the money market balance is
Deposits posted during the month totaled $8,380.
The revenues posted were generated from dues received and gate
Three homeowners closed escrow during the
month: lots 220, 92 and 5.
Verizon was contacted regarding the gate telephone.
Verizon tested the line; they were unable to determine where the
problem was. Verizon technicians agreed to come out a second time
to meet with the "gate guy" Eric Severson to see if
a solution can be found.
Ms. Schlosser suggested that the Board approve
transferring the association's copy machine to Mr. DiNolfi's house.
Ms. Schlosser has a printer/fax/copier combination and does not
use the other copier. This would save on copy charges incurred
by Mr. DiNolfi. The board agreed to transfer the copy machine
from Ms. Schlosser's home to Mr. DiNolfi's home.
An additional trash bin was ordered for the
holiday weekend. Mr. Braun reported that even with the additional
bin, it still was not enough to handle the trash generated. Mr.
Braun recommended the board consider adding another trash enclosure
due to the increased demand by full time residents.
GENERAL MANAGER'S REPORT
Mr. DiNolfi reported that he is working with Jack Sweeney to get
a new telephone system installed at the gate. Ms. Schlosser asked
Mr. DiNolfi if he had checked the gate telephone since it was
reset; DiNolfi had not. Mr. DiNolfi stated he would check the
telephone to see if the "reset" corrected the problem.
If it did not correct the problem, he will continue to work with
The board asked Mr. DiNolfi about problems
encountered over the holiday weekend. Mr. Maxwell responded that
he had a quad stolen from his home either late evening or early
The board discussed the decision to leave
the gates open during the holiday. Mr. Baker explained that with
the amount of traffic in and out over the holiday, no guard service
and the gate telephone not working properly, there was no alternative
other than leaving the gates open. If the gates were closed, Mr.
Baker felt with considerable certainty that one or both of the
gates would have been damaged.
Mr. DiNolfi reported that the County agreed
to sweep the streets, the third Wednesday of each month, in the
morning. Ms. Schlosser was directed to post a notice on the website,
advising homeowners when the streets will be swept and encourage
parking vehicles completely off the pavement. Mr. Braun and Mr.
DiNolfi will post temporary signs on the gate and the marquee
the day before the streets are swept as a reminder.
Mr. DiNolfi received a quote on the gate telephone from Eric Severson
for $300. Mr. Sweeney stated he can probably get a better price.
Mr. Sweeney will provide quotes for security cameras, a recorder
and a gate telephone. Mr. Sweeney stated he has already pre-wired
the guard shack.
Mr. Braun said that he could dispose of the lumber at the trash
bins, if he had chain saw.
Mr. Braun reminded the board that the "No
Wake" signs still need to be painted. Mr. DiNolfi was directed
to hire someone to paint the signs.
Mr. Stroud stated that he has received complaints
regarding the condition of the lawn and trash areas. Mr. Stroud
suggested possibly removing the grass and replacing with rock.
Mr. Svider brought up the possibility of removing the oleanders
and installing a wall. Mr. DiNolfi recommended reseeding like
the golf course. The golf course uses Bermuda in the summer and
Rye in the winter.
Mr. Braun responded that he has not spent
adequate time or money on the law due to the board request to
cut costs. The board discussed the options suggested. It was determined
that the board wants to keep the grass if it can "be maintained
green". Mr. Braun stated that with more effort and materials
he can maintain a "green lawn".
Mr. Braun reminded the board that the flagpole
needs to be painted. Mr. DiNolfi was directed to follow-up on
Mr. Braun reported severe misuse of the gate
code; on several occasions, Mr. Braun has witnessed trucks full
of trash entering the subdivision, and leaving empty. Mr. Braun
requested the board clear the code and issue law enforcement,
and other emergency personnel with gate cards. Mr. DiNolfi stated
that some of the people he has observed entering the area with
trash area homeowners with property outside of the gates. Mr.
Chambers stated that issuing gate cards to emergency response
personnel is not a feasible option; each individual employed by
these agencies would need a card in order to ensure access through
the gates in the event of an emergency.
Mr. Sweeney stated that once the cameras are
installed, the cameras will record trespassers and the board can
act to prevent future violations.
Mr. Braun requested a single wheel apparatus
for striping. The cost is $27. The board approved Mr. Braun's
Mr. Chambers stated that Ernesto has been too busy to stucco,
but it should be completed within the next two weeks.
Ms. Schlosser reported that clean-up letters
were sent to all identified lots. Mr. DiNolfi was directed prepare
and provide Ms. Schlosser with a list of all of the vacant lots.
Ms. Schlosser was directed to use Mr. DiNolfi's list to send a
request to those homeowners. The request is to
gain the homeowners permission to "cable
off" the lot. The cable will prevent unauthorized parking
on the vacant lots.
Mr. Stroud stated that the signs are property
posted in the common areas, but feels that Mr. DiNolfi is not
enforcing the seven-day overflow parking. Mr. DiNolfi stated he
is monitoring vehicles and documenting as necessary. Mr. Braun
stated that one homeowner recommended that the board approve paving
and striping the lots to help with the congestion. The board feels
the overflow parking area is at the owner's own risk. The board
did not approve paving or striping at this time.
Mr. Baker reported that Mr. Kleine submitted his resignation as
a board member. Mr. Kleine sold his home located inside the gates
and did not feel he would be in town enough to continue to serve
on the board.
Chris Chambers motioned to accept Mr. Kleine's
resignation. Joe Maxwell seconded. No further discussion. Motion
Chris Chambers motioned to appoint Jack Sweeney
to fill the board vacancy created by Mr. Kleine's resignation.
Bob Stroud seconded. No further discussion. Motion carried unanimously.
Mr. DiNolfi received a set of plans for board
approval, but did not have time to review and make recommendations
before the meeting. The plans will be considered at the October
2003 regular meeting. Mr. DiNolfi asked if the homeowner could
begin groundwork before the board approves the plans. The board
responded that the plans must first be approved.
Many board members expressed concern on how
the meeting date was changed. The board in general felt better
communication is necessary. Mr. Baker stated that the dates should
be scheduled in advance, taking the holiday weekend in to consideration.
The meeting adjourned at 7:15 p.m.
Submitted By Rebecca A. Braska, Recording
APPROVED OCTOBER 6, 2003