Board of Directors
MAY 12, 2003
CALL TO ORDER
President Chuck Baker called the regular meeting of the Lake Moovalya
Keys Board of Directors to order May 12, 2003 at 6:02 p.m.
President: Chuck Baker
Vice President: Chris Chambers
Board Members: Joe Price, Russ Derby, Gary Svider, Bob Stroud,
Joe Maxwell, Bill Risen, Trish Wikoff
Board Members: Tonya McPherson, Neil Kleine
Guests: Jack Sweeney, lot 197, Al Moroff, lot 178, Gary Cosper,
Legal Counsel: John Churchill
General Manager: Richard DiNolfi
Business Manager: Debora Schlosser
Recording Secretary: Becky Braska
Groundskeeper: Don Braun
Chris Chambers motioned to approve the minutes as presented for
April 7, 2003. Russ Derby seconded. No further discussion. Motion
CALL TO PUBLIC
A guest reported that J.D. Liggett offered the association use
of a buoy. The board directed Mr. DiNolfi to contact Pam Liggett
(J.D.'s wife) regarding the buoy.
Homeowner addressed the board regarding RV
hookups. He was told he could not hook up his RV at any time,
yet his neighbor had their RV on the street hooked up. The homeowner
wanted to know why this was allowed and why the violation was
not sited. Mr. Baker explained that the association recently hired
Mr. DiNolfi as General Manager. Mr. DiNolfi is responsible for
identifying these violations. Mr. DiNolfi stated, during his patrols
he did not see this particular violation. Mr. DiNolfi noted that
the motor home is not currently parked in the street, but he will
watch for any such violation in the future.
Ms. Schlosser reported the current balance in the checking account
to be $42,965.39 and the money market account to be $55,152.29.
The board directed Ms. Schlosser to transfer $20,000 from the
checking account to the money market account.
Joe Price motioned to approve the unaudited
financial statements for the period ending April 30, 2003 as presented.
Russ Derby seconded. No further discussion. Motion carried unanimously.
BILLS FOR APPROVAL
Prepaid Bills for Approval
T&C Seal Coating $42,882.00
Verizon 667-4484 114.92
Verizon 667-2840 72.16
River Info 395.00
River Cities 1710.00
Mike's Contracting 1250.00
Becky Braska 240.00
Brooke Water 178.83
T&C Seal Coating 750.00
Complete Tax Service 475.00
National Bank Loan 3110.28
Lemon Tree 140.00
Tipton Auto 40.00
R&D Maintenance (Rich) 842.99
SCF Work Comp 310.00
Don Braun 769.92
Lemon Tree 152.18
Bills for Approval
Russ Derby 510.00
Parker Office Supply 106.75
Radio Shack 108.70
Davis Building 101.16
Davis Building 127.24
Chad Campbell 54.11
Advance Gate System 85.00
Advance Gate System 138.50
Payroll - Business Manager
Debora Schlosser 734.38
IRS Taxes 941 179.17
AZ Tax 21.63
Russ Derby motioned to approve the bills as
submitted. Joe Price seconded. Discussion: Mr. DiNolfi was directed
to breakdown the lots represented on Mr. Derby's billing for clean
up. The association will then recover these costs from the homeowners
or responsible party. No further discussion. Motion carried unanimously.
GENERAL MANAGERS REPORT
Mr. Sweeney asked the board to consider setting up a petty cash
fund for Mr. DiNolfi to use for incidental expenses. The board
will review the amount necessary and procedures to ensure accountability.
The association paid for street patching in
front of the following homes 8710, 8719, 8748 and 8768 on Hopi
and 8875 on Papago. The cost was $150.00 per lot. The board will
need to determine who is liable for the cost of the repairs. Kenko
will be back charged if it is determined they are liable. Homeowners
will be billed if the repairs resulted due to inadequate work
performed by contractors hired by the homeowner.
Mr. Churchill commented that Kenko was sent
a letter along with a copy of the punch list on March 24th. As
of this date Kenko has not responded.
BUSINESS MANAGER'S REPORT
Ms. Schlosser reviewed the Business Manager's report for April
During the month the association computer
crashed. Most of the data was restored. An auto backup system
was established for the Quick Books program.
Annual meeting notices were sent to homeowners.
The notice included proxies and past due notices.
After several attempts the insurance company
provided loss runs on April 28th. Information was forwarded to
Beaver Insurance. La Paz Insurance has not yet responded. State
Farm (Vince Gill) has relocated. The board directed Ms. Schlosser
to contact AJS Insurance Company and Farm Bureau Insurance for
An audit of the construction deposits was
completed. The accounts are reconciled and balance with the bookkeeper.
Homeowners are all in QuickBooks; balances
are currently being set up.
The gate board was cleaned up. Seventeen (17)
names were removed. Letters were sent to homeowners not currently
on the board. Four homeowners have responded stating they wanted
their names on the board. Ms. Schlosser reported that Mr. Lastra
will not do name plates one at a time. He requires that several
plates be done at once. Ms. Schlosser located a company in town
that will do the plates as needed, but the charge is more than
what Mr. Lastra is currently charging.
Joe Price motioned to authorize Ms. Schlosser
to have "Things Forever" do the nameplates for the gate
board. Russ Derby seconded. No further discussion. Motion Carried
Ms. Schlosser asked the board if Vista Del
Monumento homeowners could have their names on the board at the
gate. The board responded that Vista Del Monumento homeowners
who are paying for trash service ($150) would be permitted to
put their names on the board. Ms. Schlosser noted that she did
not have a list of current homeowners for Vista Del Monumento,
and therefore could not bill these homeowners for trash service.
Ms. Schlosser was directed to contact the County Assessor's office
for current information.
Ms. Schlosser reported problems with formatting
posting the minutes on the website. Chuck Baker directed Ms. Schlosser
to fax the minutes to River Info and they will post to the web
Ms. Schlosser reported that she is in the
process of implementing a new "*" code for the gate.
This code will be given to emergency agency only. Utility companies
will be provided with one clicker to open the gate. Additional
clickers will have to be purchased by the utility companies.
Ms. Schlosser advised the board that Liz from
Complete Tax Service has requested the board purchase a self-inking
stamp for the return address.
Ms. Schlosser was directed by the board to
pay the Annual Fee to Buckskin Sanitary District.
Ms. Schlosser was directed to contact Steve
Jackson to perform the backflow test being requested by Brooke
The Board reviewed and discussed the Groundskeeper report for
the period of March 30,2003 through April 29, 2003.
The final tally from the Annual Meeting regarding parking on the
association lots are as follows:
53 votes for parking of both cars and trailers
for a maximum of seven (7) days
9 votes for car parking only
7 votes for trailer parking only
Mr. DiNolfi recommended the board establish
fines for parking violations and provide him with a ticket book
to post on vehicles violating the seven-day maximum. Mr. DiNolfi
stated that he could tag and log vehicles to monitor the length
of time vehicles are parked.
Vehicles parked on the lots will have to be
identified with a particular lot number. The board discussed several
ways to mark vehicles that would identify a particular lot number.
Mr. Chambers will contact Jason to have the
signs redone. Mr. Churchill will provide Mr. Chambers with the
legal language for the sign. Mr. Braun recommended the board send
a letter to homeowners notifying them of the outcome of the vote.
Ms. Wikoff volunteered to do the Association
The board discussed the street striping. Mr.
DiNolfi marked several of the streets. Mr. Baker feels it would
be best for the board to visually inspect the striping marks prior
to finalizing the striping. Mr. Churchill stated he did not feel
sixteen (16) feet is adequate. Mr. DiNolfi said that the State
of Arizona states that whoever signs off on anything less than
twenty (20) feet will be held liable. Striping will begin at the
first set of houses.
Joe Price motioned to change the striping from sixteen (16) feet
to eighteen (18) feet. Chris Chambers seconded. Discussion: The
striping will dovetail in at the bridges. The eighteen foot mark
will be eighteen foot clear, not centerline; discussion regarding
cul-de-sacs, no decision made regarding cul-de-sacs. Motion carried
5-3. Yea votes: Joe Price, Joe Maxwell, Chris Chambers, Russ Derby,
and Bob Stroud. Nay votes: Trish Wikoff, Bill Risen, and Gary
Mr. Baker questioned Mr. Churchill regarding
the status on the boat ramp. Mr. Churchill responded he is still
waiting for Brooke Water to respond. Mr. Derby contacted Bud Graham,
he did develop the ramp for the subdivision when it was built,
but later conveyed the land to the water company.
The last fire hydrant will be installed tomorrow.
The board discussed flooding the streets and clearing the drains
when the hydrants are tested.
The board discussed bridge signs. Mr. Braun
felt the signs should be metal when replaced.
It was determined the problem with the gate
phone is the actual phone lines.
A battery backup is on order for the "Out
Gate". The battery should resolve the recent problems with
the out gate.
The board discussed the signs that need to
be replaced, it was determined the following signs should be replaced:
Ø Complex sign at the entrance
Ø Caution sign at the gate
Ø Dogs Leashed sign
Ø Warning AZ Code Vehicle
Ø Household Trash signs (2)
Ø Transfer Station hours and location
Ø No Wake signs (6)
The "No Wake" signs are to be placed on the sidewalls
of the bridges (large sign placed at the up river entrance) and
on the buoys.
The board discussed quotes for new buoys.
Mr. DiNolfi reported he found a buoy with a solar strobe light
Gary Svider motioned to purchase two buoys
with lights at $126 each. Bob Stroud seconded. Discussion: The
old buoy will be moved inside the canal and the new buoys with
the strobe lights will be placed at each river entrance to the
canals. No further discussion. Motion carried unanimously.
Discussion regarding street repairs. Mr. DiNolfi
is to ensure that repairs are compacted properly and filled with
black concrete and slurry sealed.
Mr. Chambers reported that Sergeant Alan Nelson,
of La Paz County Sheriff's Boating Division informed him that
the canals cannot be made "one way". The canals are
federal waterways and as such, the association cannot dictate
Mr. Stroud asked if the board had made a determination
regarding the drainage problems. Mr. Stroud stated that the pipes
currently hooked to his neighbors drain lines are inadequate to
resolve the problem. Mr. Stroud wants to know the board's position
on the situation because he is at the point he is going to begin
proceedings if nothing is done. Mr. Stroud had the street surveyed
and the street flows directly into his driveway. Since the association
installed speed bumps the situation has become worse. Mr. Baker
requested Mr. Stroud obtain an estimate to have the necessary
Ms. Wikoff reported that a gray Dodge Van
with Nevada license plate "667MAE" had been spotted
sitting in front of 8831 Apache. The occupants did not enter the
house, but did sit on the porch. She said that the situation was
very suspect. Ms. Wikoff feels the subdivision would be well served
by the installation of surveillance cameras. Ms. Wikoff provided
the board with information and prices on surveillance cameras.
The VCR is $400.00 and cameras ranged in price from $69.00 to
$150.00. The board will review the information provided and discuss
at the next regular meeting.
Nominations opened for President: Chris Chambers nominated Chuck
Baker for President. Bob Stroud seconded the nomination. Russ
Derby motioned to close nominations for President. Chuck Baker
was elected to serve as the Association President.
Nominations opened for Vice President: Russ
Derby nominated Chris Chambers. Joe Price seconded the nomination.
Russ Derby motioned to close nominations for Vice President. Chris
Chambers was elected to serve as the Association Vice President.
Nominations opened for Secretary/Treasurer:
Chris Chambers nominated Trish Wikoff. Russ Derby seconded the
nomination. Gary Svider nominated Tonya McPherson. No second.
Trish Wikoff was elected to serve as the Association Secretary/Treasurer.
Joe Price motioned to appoint the following
individuals as authorized check signers for the Association's
checking accounts (National Bank): Board members, Charles Baker,
Chris Chambers, Russ Derby, and Bob Stroud, and Business Manager
Debora Schlosser. Chris Chambers seconded. No further discussion.
Motion carried unanimously
Russ Derby motioned to establish a petty cash fund for Richard
DiNolfi to use for incidental expenses in the amount of $200.00.
Joe Price seconded. Discussion: The board designated the petty
cash fund to be used for supplies only. Mr. DiNolfi must keep
receipts and/or invoices for expenditures and an outline of the
what the expense was used for. The petty cash fund is not to be
used for services, i.e., contract labor, no matter how small the
cost of the service. No further discussion. Motion carried unanimously.
Ms. Schlosser was directed to provide each
board member with copies of the new bylaws. The board members
will review and approve/disapprove at the next regular meeting.
Guard service for Memorial Weekend is scheduled. The board discussed
the need to have the streets striped prior to the holiday weekend,
to help control the large crowd anticipated.
The board discussed remodeling of the guard
shack. Joe Price was asked to provide a design for the structure
for review at the next meeting.
The board discussed lots that need to be cleaned
up. Mr. DiNolfi was directed to note the lots that need to be
cleaned and the Association will notify the homeowners in writing.
The Board adjourned the regular meeting at 8:00 p.m. and convened
to executive session.
Rebecca A. Braska - Approved as amended 6/2/03.
Submitted by Recording Secretary - Rebecca A. Braska