Board of Directors
APRIL 7, 2003
CALL TO ORDER
President Chuck Baker called the regular meeting of the Lake Moovalya
Keys Board of Directors to order April 7, 2003 at 6:00 p.m.
President: Chuck Baker
Vice President: Chris Chambers
Secretary Treasurer: Tonya McPherson
Board members: Russ Derby, Neil Kleine, Joe Price, Gary Svider
Board Members: Sandra Warmoth, Bob Stroud
Homeowners: Al McPherson, Trish Wikoff, Howard Wikoff, Mr. &
Mrs. Green (lot 112)
Legal Counsel: John Churchill
Business Manager: Debora Schlosser
Recording Secretary: Becky Braska
Tonya McPherson motioned to approve the minutes of March 3, 2003
with the following corrections:
Ø OTHERS PRESENT, add Al McPherson as present.
Ø CALL TO PUBLIC, page 2, para. 1: Chris Wikoff should
be Trish Wikoff.
Ø Page 4, para. 12, last sentence corrected to read:
The board will address this issue when the time comes.
Ø Page 5, para. 2, corrected to read:
Mr. DiNolfi stated, "Once the parking lines are painted and
signs are posted it will make a big difference in the level of
Ø Page 6, para. 4, first sentence corrected to read:
Mr. Price stated the existing drain lines are blocked and need
to be cleaned out.
Neil Kleine seconded the motion. No further
discussion. Motion carried unanimously.
CALL TO PUBLIC
Mr. & Mrs. Green addressed the board regarding a "low
spot" in front of their home. When it rains this "low
spot" causes water to back up in to the garage. Mr. Green
stated he has forwarded three letters to the board requesting
this matter be looked in to, but has not received a response.
Mr. Green stated he attended the meeting to offer the board a
solution. Mr. Green explained, Mr. Kaufman has two drains and
is willing to allow access to those drains to divert the water.
Mr. Green stated he is also willing to allow an easement on his
property for a drain to be install. Mr. Baker stated that he is
well aware of the problem.
Mr. Baker explained, that the board included
a stipulation in the paving contract that the contractor would
not correct existing drainage problems, but would not create new
problems. The paving did create new drainage problems and the
board is working with the contractor to resolve the situation.
Mr. Green thanked Mr. Baker for his comments and stated that he
was "glad that the board is working to resolve this problem."
Trish Wikoff expressed interest in serving
as a board member. The board directed Ms. Schlosser to add Ms.
Wikoff's name to the voting ballot to be handed out at the Annual
Meeting on April 19, 2003.
Russ Derby motioned to approve the Financial Statements presented
for December 2002, January 2003, February 2003, and the Cash Flow
Statement for March 2003 as submitted. Joe Price seconded. No
further discussion. Motion carried unanimously.
BILLS FOR APPROVAL
Davis Building Supply 120.91
Don Astral 25.00
Advance Gate (Clickers) 538.75
Richard Dinalfi (Flyers) 22.57
David Alan David 150.00
Don Braun 646.62
Prepaid Bills for Approval
Verizon 667-4484 $37.25
Verizon 667-2840 57.04
River Cities 1710.00
Becky Braska (March 03 Meeting) 80.00
Brooke Water 71.78
Complete Tax Service 475.00
Parker Tree Service 690.00
Arizona Corporation Commission 10.00
National Bank Loan 3110.28
Postage (Debi) 77.60
John Shaksted 191.40
R&D Maintenance (Rich) 853.60
Quick Books (Debi) 202.10
Colorado River Information 395.00
Payroll - Business Manager
Debora Schlosser 675.78
IRS Taxes 941 33.81
Mrs. McPherson asked about the tree stump
that was left by Parker Tree Service. Mr. Derby stated it was
his understanding that the stump was left due to the location
of utilities in relation to the stump.
Mr. McPherson questioned why the board is
considering prepayment of the website when it is not 100% complete.
Mr. Baker stated he feels the website is 95% complete and anticipates
the site will be 100% complete within the week.
Joe Price motioned to authorize payment to
Colorado River Info, holding the payment until the website is
100% complete. Russ Derby seconded. No further discussion. Motion
Chris Chambers motioned to approve the bills
as presented. Russ Derby seconded. No further discussion. Motion
Mr. McPherson asked how board members will
access emails feedback. Mr. Baker stated that Debbie will forward
emails to board members as the emails are received.
BUSINESS MANAGER'S REPORT
Ms. Schlosser reported that an audit of member accounts, construction
deposits, and gate keys/clickers uncovered discrepancies with
six lots. One of the accounts revealed a discrepancy of approximately
Mr. Baker said he would like to ask Sandy Brown if she can account
for or explain the discrepancies. Mr. Baker wanted to clarify
that he was not accusing anyone of anything, but these discrepancies
need to be addressed. Trish Wikoff noted that she is one of the
individuals with a discrepancy. Ms. Wikoff and Ms. Schlosser will
meet to review and attempt to settle the discrepancy.
Lot 54 has the largest discrepancy. Mrs. Brown's
records indicate a cash payment, but accounting records do not
reflect the cash payment was ever deposited.
Lot numbers 10, 50, and 54 records do not
match accounting records. Seventeen gate clickers are not accounted
for, approximately $600. The board requested Mr. Churchill's legal
opinion. Mr. Churchill stated he felt he should address the issue
and follow-up with a letter of his findings.
Mr. Derby stated he felt it would be better
to address the issue on a personal basis rather than involving
an attorney from the beginning. Mr. Baker agreed and stated he
would speak with Mrs. Brown first.
GENERAL MANAGER'S REPORT
The board reviewed Mr. Dinalfi's progress report. Mr. Dinalfi
misunderstood the board intentions regarding the parking stripes.
Mr. Dinalfi was under the impression that the striping was to
indicate a "fire lane". The board clarified that the
striping is to mark parking lanes only.
A discussion was held regarding installation
of a drain. Mr. Price stated that if the association pays for
one drain, the association should compensate all of the individuals
who have installed their own drains. Mr. Baker said that the board
would need to consider the number of homes affected and what caused
the drainage problem in order to determine who should be liable
for the cost of the installation.
Ms. Schlosser stated that having a the associations
phone line ran to Mr. Dinalfi's home has been a problem. To run
the existing number to Mr. Dinalfi's home would cost approximately
$200 per month. The phone company would charge by the foot from
the guardhouse to Mr. Dinalfi's home.
The board discussed other options.
Joe Price motioned to install the association
line at Mr. Dinalfi's home 667-4484, and to run the gate phone
to the gate shack eliminating the charge by foot from the phone
company. Neil Kleine seconded. No further discussion. Motion carried
On March 27, 2003, Mr. Baker, Mr. Derby, Mr. Chambers, Mr. Stroud
and Mr. Kleine (telephonically) met to discuss and approve a 10-year
Ø Year One - Slurry seal.
Ø Year Two - Seal Coat
Ø Year Five to Six - Six - Second Seal Coat
Ø Year Nine to Ten - Third Seal Coat
This plan would help prolong the life of the
roads. The slurry seal cost was $42,000; each seal coat application
will cost approximately $20,000. The cost to preserve and maintain
the roads over a ten-year period is considerably less than the
association has spent on repairing the roads in the past.
Mr. McPherson noted that the slurry seal is
soft and heavy vehicles are leaving indentations in the streets.
Mr. Baker explained that the slurry seal will smooth out over
time. Mr. Baker stated in the event that the slurry seal does
not smooth out, the company will correct the problem.
Mr. Baker reported that he spoke with Mr.
Edey regarding striping. Mr. Edey advised Mr. Baker to contact
Mike Tomlinson, the County Public Works Director. Mr. Tomlinson
told Mr. Baker to mark the center of the road and to mark or otherwise
indicate where the striping is to be done. Mr. Baker stated the
only costs the association will incur will possibly be the cost
of the materials.
PLANS FOR APPROVAL
The meeting adjourned at 8:30 p.m.
Rebecca A. Braska - Approved As Submitted
May 12, 2003.
Submitted by Recording Secretary - Rebecca A. Braska