Board of Directors
March 3, 2003
CALL TO ORDER
President Chuck Baker called the regular meeting of the Lake Moovalya
Keys Board of Directors to order March 3, 2003, at 6:10 p.m.
President: Chuck Baker
Vice President: Chris Chambers
Board Members: Bob Stroud, Russ Derby, Neil Kleine, Joe Price,
Secretary/Treasurer: Sandy Brown
Board Members: Joe Hanen, Sandra Warmoth, Gary Svider
Homeowners: Al McPherson, Steve Lassere, Trish Wikoff, Howard
Wikoff, Jack O'Connel, Jack Sweeney
Homeowner and General Manager Applicant: Don Kaufman
General Manager Applicant: Richard DiNolfi
Legal Counsel: John Churchill
Business Manager: Debora Schlosser
Recording Secretary: Becky Braska
Joe Price motioned to approve the minutes of February 3, 2003
as presented. Neil Kleine seconded. No further discussion. Motion
BILLS FOR APPROVAL
Advanced Gate Systems $450.00
Churchill & Frame 364.50
Becky Braska February Meeting 80.00
Earl Schmidt 1500.00
Don Braun 556.38
Desert Works Computers 755.55
Woodside Painting 1380.00
Prepaid Bills for Approval
Complete Tax Service $475.00
Verizon 667-4484 37.54
Verizon 667-2840 57.04
River Cities 2/2003 1710.00
National Bank 3110.28
Brooke Water 70.84
Payroll - Business Manager
Debora Schlosser 193.93
IRS Taxes 941 136.05
IRS Taxes 940 6.80
Mr. Baker explained some of the charges. Earl
Schmidt, has requested 50% ($1500.00) to cover the cost of the
materials to build the trash bin gates; the balance will be billed
upon completion of the project. Desert Works Computers $755.55
is for the purchase of the Association computer, this item was
approved at the February 3, 2003 meeting. Woodside Painting, $1380.00
was previously approved and funds retained from Kenko Construction
covered the cost of having the bridge rails painted.
Ms. Schlosser informed the board, the bills
presented were available for review if members wished to examine.
Chris Chambers motioned to approve the bills
as presented. Neil Kleine seconded. No further discussion. Motion
The board was presented with financial statements for the following
periods: period ending December 31, 2002; period ending January
31, 2003 and February 38, 2003. Due to the untimely presentation
of the financial statements to the board, this item was tabled
until the next regular meeting.
CALL TO PUBLIC
Patricia Wikoff asked why the Association lots have been restricted
to "car" parking only. Mrs. Wikoff stated that since
the board designated the lots be used for cars only, no one uses
the lots. Mrs. Wikoff felt allowing boat trailers parking in that
area helped with the congestion on many of the streets. Mr. Baker
explained that at the last annual meeting, the majority of homeowners
wanted car parking only. Due to complaints received by the board
the past few months, there will be a written vote at the up coming
annual meeting to formally allow homeowners to decide the use
of the those lots.
Mrs. Wikoff inquired about the business manager
position, she wanted to know where to go with problems. Mrs. Wikoff
also inquired as to the hiring of the business manager, she stated
she had submitted a resume, but had not been contacted. Mr. Baker
informed Mrs. Wikoff that her resume was received of the position
was filled. With respect to complaints, the general manager (currently
vacant) will be the contact person; for administrative questions
or requests i.e., gate clickers, post office box keys, etc.,,
the Business Manager, Debora Schlosser is the contact person.
Mr. Baker stated that a website is currently in the making. Once
the website is up and running, Association news will be posted
and regularly updated, and homeowners will have the ability to
email board members directly with questions and concerns. Mr.
Wikoff asked if there was a list of board members with contact
numbers. Mr. Baker stated that there is not a list, homeowners
will have to contact board members via email.
The Wikoff's expressed their concern over
several matters, their primary concern is security and safety.
Several homes on their street have been burglarized; in another
situation, a neighbor was having a party, "apparently some
kids showed up to the party uninvited and a fight broke out; kids
were throwing rocks and bottles in the street", according
to Ms. Wikoff.
Mrs. Wikoff asked if the board has considered
installing security cameras. Mr. Baker explained the board has
considered cameras at the gate and the trash bins. It was determined
that cameras would not be a cost effective way to resolve some
of the issues such as the ones brought up by the Wikoff's.
Jack O'Connel stated he is experiencing a
problem with his neighbor on lot 230. Mr. O'Connel wanted to know
if it is legal to build an eight-foot high, 20 feet long dog kennel
in the five-foot setback. Mr. O'Connel stated he did not think
it was legal and it should not be there. The kennel is next to
Mr. O'Connel's front door and the dog is a nuisance. The homeowner
of lot 230 has sufficient room on the other side of his lot, but
did not want to locate the kennel on that side because it would
be next to his front door, according to Mr. O'Connel. The board
did not know if the homeowner had violated any zoning regulations.
It was suggested to Mr. O'Connel that he contact the appropriate
authorities if the problems persist.
Mr. Sweeney discussed the inspection of Mr.
Coykendall's request from the last meeting. Mr. Sweeney stated
that Mr. Coykendall did not know exactly what he wanted. Therefore,
Mr. Coykendall is reconsidering his plans.
GENERAL MANAGER INTERVIEWS
Mr. Baker explained the job description for the general manager
position. Mr. DiNolfi asked to whom the position would report.
Mr. Baker stated the position would report to the board. Mr. DiNolfi
asked if the board would be providing procedures and guidelines
to handle various situations. Mr. Baker stated the board would
work with the general manager to develop procedures and guidelines.
Mr. Baker excused the applicants explaining
the board would call each person in for a personal interview with
Mr. Baker informed board members that two
interviews would be conducted at this time; the board will recess
the regular meeting and convene to executive session to discuss
the interviews later in the meeting.
Mr. Don Kaufman was called back to the meeting
for his personal interview.
Mr. Kaufman gave a brief introduction to the
board. Mr. Kaufman has belonged to the Association for the past
twelve years. Mr. Kaufman stated he appreciates what has been
done to improve the area, but realizes there are areas that need
to be addressed. Mr. Kaufman stated he feels the job would be
a challenge, but he cares about his neighbors and the Association.
Mrs. McPherson asked what would be the most challenging part of
this position for Mr. Kaufman. Mr. Kaufman stated that he felt
late evening problems; especially during holiday weekends would
be the biggest challenge. In the past, he stated he has been able
to address situations during holiday weekends with success. Mr.
Kaufman stated he has been a street monitor.
Mr. Baker expressed to Mr. Kaufman his concern
with having someone who lives in the Keys fill this position.
Mr. Baker feels it would be more difficult to deal with some situations
because of the fact that you are dealing with your neighbors.
Mr. Chambers asked if Mr. Kaufman would have
a problem receiving calls late at night or very early in the morning.
Mr. Kaufman stated he would not; he receives calls at 6:00 a.m.
and sometimes as late as 1:00 a.m.
Mr. Kaufman asked what the salary would be
for this position. Mr. Baker stated at this time the board was
unsure what the salary for this position would be. Mr. Kaufman
stated he is willing to do the job for three months at no charge.
This would give him an opportunity to evaluate and "get a
feel" for the position. He stated the two tools he would
need to do the job are a list of homeowners and a street map with
addresses. Mr. Price asked what Mr. Kaufman would charge after
the three months. Mr. Kaufman responded that he really needed
to analyze the position to determine what all is entailed before
he could say, but felt that it would be less than $800 per month
(Mrs. Brown's current salary).
The board asked Mr. Kaufman is he would have
a problem maintaining a log of his activities. Mr. Kaufman stated
that he would not have a problem keeping a log.
Mr. Baker explained that the board may or
may not be making a decision this evening, but Mr. Kaufman would
be notified when a decision is reached.
Mr. Kaufman was excused and Mr. DiNolfi was
called in to the meeting for his personal interview.
Richard DiNolfi introduced himself to the
board and discussed his background.
Mr. DiNolfi stated he has thirty-two years
experience in construction, fire protection trade. He is the Homeowners
Association President for Keys II. In Keys II he ensures contractors
compact and repair the streets, and listens to and addresses complaints.
Mr. DiNolfi stated he is available on major
holidays and weekends. He stated that there will be approximately
30 days a year that he will be unavailable because he and his
wife take a couple of vacations a year.
Mrs. McPherson questioned what type of problems
Mr. DiNolfi encountered in Keys II. Mr. DiNolfi stated he deals
with dog problems and nuisances; problems with the [pink] motel
next to Keys II; the biggest problem in Keys II is trespassers
at the beach and launch ramp.
Mr. Price asked what salary range Mr. DiNolfi
felt was appropriate for this position. Mr. DiNolfi asked if a
fuel or vehicle expense was going to be supplied. The board responded
that reimbursement for expenses would be provided. Mr. DiNolfi
stated that $800 per month would probably be the minimum. Mr.
DiNolfi stated it was difficult to say how much without knowing
the actual demand and scope of the position.
Mr. Baker stated that $800 was basically a
base that could be re-negotiated once the person selected for
the position "got a handle" on the demand and duties
of the position.
Mr. Baker stated the board would require this
position to maintain a log of activities. Mr. DiNolfi stated that
would not be a problem. He would need a map with street information
and the authority from the association to enforce violations.
Mr. Price asked who would cover the position
in his absence, should he be selected. The board discussed Mr.
Price's question. The board could not expect someone in this position
to be available at all times. In the absence of the general manager,
the board would have to arrange to cover his/her duties. The board
will address this issue when the time comes.
Ms. Schlosser asked if the association would
have a telephone line installed at the general manager's home.
The board had not had time to consider if this would be necessary.
Mr. DiNolfi expressed his willingness to use his home telephone
for Association business.
Mr. DiNolfi stated, "Once the parking
lines are painted and signs are posted it will make a big difference
in the level of enforcement." Mr. DiNolfi was excused from
Ms. Schlosser reported that she is waiting for quotes on Insurance
for the upcoming insurance renewal. Ms. Schlosser stated the board
will need to discuss the current directors liability policy, if
the current policy is changed, the board will need a binder to
cover prior acts. The two agencies submitting quotes are Ramco
Calzone and Beaver Insurance.
Ms. Schlosser forwarded a letter to APS authorizing
relocation of the light in front of Mark Warmoth's home. Bob Stroud
signed the letter because Mr. Baker was out of town. The light
will be moved three to four feet near a transformer. Mr. Warmoth
requested the relocation because the light blocked his garage.
Discussion regarding homes violating the sewer
connection deadlines. Currently the association has three homes
that are not connected to the sewer; Smith (lot 21), Merchant
(lot 60) and Morken (lot 67). Buckskin Sanitary District has notified
each homeowner that they have until March 7, 2003 to comply with
the order to connect. If not in compliance, the District will
address the issue.
The board discussed seven other lots that
have sewer connections, but did not repair and compact the street
material to an acceptable level. The street was dug up, but only
dirt was put back in. The property owners will be notified of
the noncompliance and given a specific time- frame in which to
repair the streets. If the repairs are not completed within the
specified time frame, Chris Chambers was authorized by the board
to repair the streets. The repairs are to be completed prior to
T & C Seal Coat applying a seal coat to the roads. The Association
will bill the homeowners for the cost of the repairs.
Mr. Baker reported that he received three
bids from T&C Seal Coat.
1) Basic Seal Coat $21,389.00
2) Double Layer Seal Coat $36,000.00
3) Slurry Seal $42,882.00
T&C said they would like to do the work as soon as possible.
Joe Price motioned to accept the first bid
from T&C Seal Coat for $21,389.00; the work is to be done
at the contractor's earliest convenience. Russ Derby seconded.
Discussion: Ms. Schlosser was directed to notify T&C Seal
Coat of the board's decision and schedule a date to lay the seal
coat. Once a firm date is set, Ms. Schlosser is to notify the
seven property owners, discussed above of their noncompliance.
The homeowners will be given a specified period in which to have
the repairs completed. For example if T&C Seal Coat is available
in fourteen days, the property owners will have 10 days to have
the repairs completed; if T&C is available in twenty one days,
property owners will have 15 days to comply. No further discussion.
Motion carried unanimously.
Mr. Baker stated he is working with La Paz
County to do the striping.
Mr. Stroud reported that Dave from Buckskin
Sanitary District came out and took pictures of the problems during
the recent rains. Mr. Baker stated there is still a pond near
the corner of Papago and Apache. Mr. Derby asked a homeowner in
that area if he would give the Association permission to run a
six-inch drain line through his property. The property owner agreed.
Mr. Derby said there may be problems installing the drain line
in that area due to existing utility lines and a palm tree. The
palm tree is in the middle of the utility easement. The tree belongs
to the association. Mr. Price suggested running two six-inch drain
lines versus one if it is going to be done. Mr. Baker wants to
have the line(s) installed prior to the seal coat.
When bids are obtained to have the drain line
installed, Mr. Baker will conduct a telephone poll of board members
to obtain authorization to have the work completed.
Mr. Price stated the existing drain lines
are blocked and need to be cleaned out. Ms. Schlosser will contact
Don Braun and inform him that the board has requested that he
clean the existing drain lines.
Mr. Churchill was asked about the status of
the quitclaim deed property. Mr. Churchill responded that he is
still waiting for the meets and bounds description. He will have
his office contact the surveyor tomorrow.
Mr. Derby asked why the remaining dry fire
hydrants have not been installed.
Joe Price motioned to give Buckskin Fire Department
a twenty-day written notice to complete installation of the dry
fire hydrants or refund the association for the entire cost expended
to date. Neil Kleine seconded. No further discussion. Motion carried
Mr. Churchill received the Kenko "punch
list", but is waiting on the surveyors for the markers. Mr.
Price asked Mr. Churchill if the association is in danger of losing
the ability to sue Kenko because of the amount of time that has
past. Mr. Price stated he thought the time frame to sue was one
year. Mr. Churchill stated the association is in no danger of
losing the ability to file suit, the time frame is much longer
than one year.
Ms. Schlosser contacted Steve Stanton Construction
to request a bid for the slump stone, but as of this date he has
Preliminary drawings from Howard Parsell should
be complete within the next two weeks.
The board discussed setting a date for the Annual Meeting.
Joe Price motioned to hold the Annual Meeting
at the Board of Supervisors Board Room, April 19, 2003 at 9:00
a.m. Russ Derby seconded. Discussion: Neil Kleine stated that
he and several other Keys residents will be attending a wedding
in Orange County on that weekend. No further discussion. Motion
The board discussed agenda items and information
for the Annual Meeting.
Street (paving) problem will be discussed.
The board hopes to have the seal coat and striping completed prior
to the annual meeting.
The board discussed the Simpson home (lot
across from Circle K) construction started without board approval.
Joe Price motioned to remove board members
Sandy Brown and Joe Hanen from the board due to excessive absences.
Russ Derby seconded. No further discussion.
The board recessed the regular meeting and
convened to executive session at 8:05 p.m. for the purpose of
discussing general manager candidates; Mr. DiNolfi, Mr. Kamiski
(previously interviewed, Mr. Kaufman, and Mr. Kennedy (previously
The board reconvened to the regular meeting
at 8:15 p.m.
Joe Price motioned to offer the position of
general manager to Richard DiNolfi with a starting salary of $800
per month and reimbursement for expenses. Russ Derby seconded.
Discussion: Mr. Baker directed Ms. Schlosser to notify Mr. Kaufman,
Mr. Kamiski and Mr. Kennedy that another applicant was selected
for the position. No further discussion. Motion carried unanimously.
Mr. Baker appointed Tonya McPherson as Secretary/Treasurer
replacing Sandy Brown.
PLANS FOR APPROVAL
The board reviewed plans submitted for Spencer (lot 47), The board
could not approve due to noncompliance with CC&R's of setbacks.
In order to approve the radius of the setback on the northeast
corner must be verified. As presented the plans showed the house
encroaches the setback.
The meeting adjourned at 8:30 p.m.
Rebecca A. Braska - Corrected version approved
Submitted by Recording Secretary - Rebecca A. Braska