Board of Directors
FEBRUARY 3, 2003
CALL TO ORDER
President Chuck Baker called the regular meeting of the Lake Moovalya
Keys Board of Directors to order February 3, 2003, at 6:10 p.m.
President: Chuck Baker
Board Members: Gary Svieder, Bob Stroud, Russ Derby, Neil Kleine,
Vice President: Chris Chambers
Secretary/Treasurer: Sandy Brown
Board Members: Joe Hanen, Sandra Warmoth, Tonya McPherson
Homeowners: Scott and Melinda Coykendall, Jack Sweeney
Legal Counsel: John Churchill
Business Manager: Deborah Schlosser
Recording Secretary: Becky Braska
Mr. Baker introduced the Associations new
Business Manager Deborah Schlosser and had each board member give
a brief introduction of their selves.
PLANS FOR APPROVAL
Mr. & Mrs.Coykendall, lot 198, presented the board with plans
for a seawall and dock for consideration. After reviewing the
request, the board requested the Coykendall's provide additional
information before a decision could be reached.
Russ Derby motioned to approve the minutes of January 6, 2003
and the Executive Session minutes of January 6, 2003 with the
following corrections noted: Regular Minutes: ABSENT (pg 1) delete
"Joe Price" from "ABSENT" and record "Joe
Price" as "PRESENT" at the January 6, 2003 meeting.
PRESENT (pg 1) delete "Bob Stroud" from "PRESENT"
and record "Bob Stroud" as "ABSENT" at the
January 6, 2003 meeting. OLD BUSINESS (pg 3, Para. 7, last sentence)
"… will be completed prior…" should read,
"… will be completed after". Executive Session
Minutes: PURPOSE (pg 1, Para 2, first sentence) "…December
meeting was transpired." Should read "…December
meeting what transpired." Joe Price seconded. No further
discussion. Motion carried unanimously.
BILLS FOR APPROVAL
Ms. Schlosser was informed that it would be
her responsibility from this point forward, to prepare a list
of all transactions and copies of each bill listed for the board
to review and approve each month.
Mr. Baker further requested that Ms. Schlosser
prepare an aging report for the board to review each month.
Not available. Mr. Baker did note that Complete Tax Service is
considering increasing their rate. Liz stated that the increase
would be $75.00 a quarter; this would cover the cost involved
with mailing the quarterly billing statements.
Joe Price motioned to table this item until
the next regular meeting. Russ Derby seconded. No further discussion.
The motion carried unanimously.
Mr. Braun reported that the siding information requested by the
board is $3.40 more a sheet. Mr. Braun asked if the board was
still considering metal on the gates. The board explained that
several proposals are being considered prior to making a decision.
Mr. Braun reported that the "out"
gate was hit from the outside Saturday night. The board discussed
problems with the gate. Several pieces of the "old"
gate were used on the new gate. Therefore, problems encountered
due to the old parts are not covered under the warranty. Mr. Braun
stated that Eric from the gate company informed him that he was
instructed not to replace the parts by the Browns. Mr. Sweeney
stated that there are going to be problems and adjustments necessary
with this type of gate.
The board discussed relocating the antenna
and/or installing a longer antenna. Mr. Braun stated, the board
has not communicated their needs to him. Mr. Braun advised that
purchasing a new antenna was not necessary; he can lengthen the
existing antenna, if that is what the board wants.
Mr. Braun stated that the access code should
be disabled now that construction is complete. The board does
not want the access code disabled at this time. Law enforcement
and emergency personnel have to have access to the subdivision.
Discussion regarding providing law enforcement and other emergency
personnel with a "Knox Lock" to gain access to the subdivision.
Mr. Braun reported that he has had reports
of kids banging on the gate phone. Mr. Braun feels this may be
part of the problem with the gate phone.
Joe Price questioned what happened to the
sign at the gate that listed the streets. Mr. Braun was unsure
but will check in the guard shack for the sign. Mr. Braun stated
several signs need to be repaired or replaced.
Ms. Schlosser requested authorization to purchase gate clickers.
The advised the board that the current supply is very low. Ms.
Schlosser asked if homeowners are charged for replacement clickers.
The board replied," homeowners are to be charged for new
as well as replacement clickers.
Joe Price motioned to authorize the purchase
fifty (50) gate clickers. Neil Kleine seconded. No further discussion.
Motion carried unanimously.
Ms. Schlosser was directed by the board to
obtain quotes for liability coverage from various insurance companies.
The current liability becomes renewable in June 2003.
The board received an optional coverage that
could be added to the existing liability policy. The insurance
agency proposed that the board consider adding a "terrorism"
policy. The cost of the additional policy is $129.00 for a six
(6) month period. The board briefly discussed the additional coverage,
and agreed to decline the offer at this time.
The board discussed possible dates for the
annual meeting. Mr. Baker stated that in previous years the annual
meeting was typically held on the Saturday, of Easter weekend.
Mr. Baker informed the board that if the annual meeting were to
be held Easter weekend, the date would be April 19th. Mr. Kleine
stated he would not be available that weekend, and he knew of
at least a half dozen other families who would be out of town.
Mr. Baker asked board members to consider possible dates to hold
the annual meeting. The board will discuss at the next regular
Mr. Baker stated he received a letter from
Brooke Water. The letter requested that the Association sign a
"Restricting Access Statement".
Mr. Kleine motioned to have Mr. Churchill
review and respond to Brooke Water Utilities request. Russ Derby
seconded. No further discussion. Motion carried unanimously.
Mr. Derby asked when the remaining fire hydrants are to be installed.
Mr. Baker was uncertain of the status of the hydrants, but will
discuss with Chris Chambers.
Discussion regarding monument markers. It
was noted that survey records might be helpful; it was also noted
that Jim Roach from Lake Havasu City might be a valuable resource.
Mr. Parsell traveled to Parker to evaluate
the condition of the bridges. He was not certain how long the
underside of the bridges will hold up. Mr. Kleine stated that
the wood is breaking off and the mud is eroding. Mr. Price stated
that the bridges have no lateral support and if the dirt goes
the bridges will go.
Mr. Baker asked Mr. Churchill if he had completed
the letter to the Sanitary District regarding the roads. Mr. Churchill
stated he did not receive the necessary information from Sandy
Brown to complete the letter. He is waiting for the punch list
in order to address specific items.
Ms. Schlosser was directed to provide the
County Planning and Zoning Department with a copy of the Association's
Mr. Baker reported that three (3) applicants
submitted resumes for the position of General Manager. Mr. Baker
felt additional advertising might be warranted and asked board
members if the job advertisement should be extended. The board
agreed to re-advertise; Ms. Schlosser was directed to run an ad
for the position of General Manager in local papers.
The board discussed the trash area. Mr. Chambers
was to obtain bids for the slump stone, but he was not present.
Board members discussed possible areas to stucco.
Joe Price motioned to fix the existing slump
stone, fill where necessary, and install the gates. Russ Derby
seconded. Discussion: Mr. Kleine stated that the back area should
be slump stone or have concrete blocks put in to prevent the trash
bins from hitting the wall. Ms. Schlosser was directed to contact
Steve Stanton to request a quote to repair the slump stone. If
the cost is $500 or under, the board authorized Ms. Schlosser
to initiate the work. If the quote exceeds $500, Ms. Schlosser
is to provide a copy of the quote to each board member to for
review. If Mr. Stanton is too busy to do the job, Ms. Schlosser
was directed to contact Mr. Chambers and/or Mr. Derby for quotes.
The back portion of the trash bin area will be left as is for
now. Motion carried unanimously.
Ms. Schlosser was directed to notify Mr. Woodside that he failed
to comply with the start date of January 15, 2003 to paint the
bridge rails. Mr. Woodside will be given 30 days to complete the
job. If he fails to comply with the 30-day extension, Don Braun
will be directed by the board to paint the rails.
Mr. Stroud said he has had contact with the
paving company regarding the drainage problems. He also spoke
with the Buckskin Sanitary District (BSD) regarding the problem.
BSD stated that Kenko was supposed to bring in a water truck to
identify the problem areas. Mr. Stroud had Jim Roach survey the
area. There is a high point now that previously was not there.
Mr. Stroud indicated the next step is to return to BSD with the
information provided by the surveyor.
T & C Seal Coat has not submitted a quote
to seal coat the streets as of this meeting.
The board discussed the "punch list"
that Mrs. Brown was to provide Mr. Churchill with. Mr. Baker directed
Ms. Schlosser to see if she can locate the list in the Association
files. Mr. Baker stated that Mr. Stroud would probably be helpful
in putting the information together for Mr. Churchill. Mr. Churchill
stated that he would check with Bill Lemme as to what Markers
Mr. Price stated that Mark Warmoth spoke with
him regarding a request that Mr. Warmoth had given to Mrs. Brown
with respect to moving a streetlight. Mr. Price commented that
Mr. Warmoth indicated that the board approved the request and
that Chris Chambers had signed off on the request. The board did
not recall a request or an approval to relocate an existing light
by Mr. Warmoth.
The board directed Ms. Schlosser to contact
Doug McDonald at APS to inform him that the board has not approved
removal or relocation of any street lights at this time.
Mr. Kleine asked if it would be helpful to
invite Brian or Mark to the next meeting to explain or discuss
Mr. Warmoth's request. Mr. Baker felt it might be helpful to have
Mark or Brian attend the meeting to explain the request, or at
least put an explanation in writing The board further discussed
this item, it was noted that the light in question is currently
out of service due to the fact that the line to the light was
cut during construction of the home.
The Board discussed problems that remain from
the sewer construction. Bob Stroud recommended going through the
minutes to determine what areas were identified throughout the
Scott and Melinda Coykendall returned to the
meeting with additional information as requested by the board.
Mr. Coykendall explained to the board that
the existing dock has a nine (9) foot setback from the bridge
opening. The bridge opening is fourteen (14) feet wide; the wing
wall return is thirteen (13) feet. The board discussed Mr. Coykendall's
request and felt that an onsite inspection was necessary before
approving or disapproving the request. Mr. Churchill advised that
the board's main concern in regards to Mr. Coykendall's request
is navigational interference. Mr. Baker stated that thirty-nine
(39) foot minimum must be adhered to, unless the onsite inspection
reveals that an allowance of less than thirty-nine (39) feet would
not jeopardize navigational safety. Neil Kleine, Russ Derby, Joe
Price, and Jack Sweeny will coordinate with each other to perform
an onsite evaluation. Mr. Coykendall stated that he would make
himself available to discuss the proposal with board members at
anytime. The board will reconsider Mr. Coykendall's request at
the next regular meeting.
Mr. Churchill noted that due to the fact that
Mr. And Mrs. Coykendall's lot borders three different streets,
a determination must be made as to which is the street side of
the property. This will be necessary to determine appropriate
front, back and side setbacks. Mr. Coykendall stated that he is
not requesting approval of house plans at this time, only the
dock. Mr. Churchill responded that a determination would ultimately
Ms. Schlosser reported that she received a
bid of $755.00 for a computer from Desert Works. The computer
includes: a Monitor, a Pentium 4 processor, Windows XP, and Microsoft
Office 2000. An accounting software package would be in addition
to the quote above.
Russ Derby motioned to purchase a computer
(above) from Desert Works, not to exceed $755.00, Neil Kleine
seconded. No further discussion. Motion carried unanimously.
Mr. Price stated that he obtained a quote
to have the streets swept by a private company on a regular basis.
The quote was approximately $150. Mr. Price stated he did not
feel the County performs this service often enough, and felt for
many reasons that it is important to have the streets swept on
a regular basis. Mr. Baker stated that once the streets are paved
acceptably and striped a maintenance schedule would be established.
PLANS FOR APPROVAL
The board reviewed plans presented for lot 216. Mr. Stroud said
that the house portion of the plans looked in order, but he did
have concerns about the dock. Mr. Stroud stated that it appeared
the dock would not match existing docks. After some discussion,
it was noted that the dock would not exceed existing docks. Therefore,
the dock was not a concern. The boards primary concern with docks
is that the dock not extends beyond existing docks on either side.
Joe Price motioned to approve the plans as
presented for lot 216. The property owner will be responsible
for providing three (3) copies of the blue prints to the board
and a $750.00 construction deposit, prior to commencing construction.
Russ Derby seconded. Discussion: The board discussed the dock
in further detail. It was noted that the dock request would also
require approval from the Army Corp of Engineers, which has not
be obtained as of this date. No further discussion. The motion
Mr. Svieder asked if the street striping will need a permit or
waiver. Mr. Svieder stated that the proposed striping does not
comply with the twenty (20) foot requirement of a fire lane. Mr.
Baker explained that the striping is not going to be called a
"Fire Lane". Therefore the twenty (20) foot requirement
is not necessary. The purpose of the striping is to identify parking
areas. Mr. Baker did state that it would not hurt to discuss with
the fire department personnel the possibility of obtaining a written
waiver or acknowledgment, whether it is necessary or not.
The meeting adjourned at 8:15 p.m.
Becky Braska - Approved as presented 3/3/03_________
Submitted by Becky Braska - Recording Secretary